Manager Assistant, IMG Models

WME | William Morris Endeavor; Los Angeles, California (CA, MO); On-site; USD 28,000 - 39,000; Full time

Job summary

A leading talent agency in Los Angeles is looking for a Manager Assistant to support a senior executive. Responsibilities include managing communications, scheduling appointments, and coordinating travel. The ideal candidate has 1-3 years of experience, excellent proficiency in MS Office, and strong interpersonal skills. This full-time position offers a collaborative work environment, requiring office presence 4 days a week, fostering diversity and inclusion.

Qualifications

• 1-3 years’ experience assisting a senior level executive.
• Detail-oriented with a proactive approach.
• Exceptional interpersonal skills and a professional demeanor.
• Detail-oriented, proactive, and professional in demeanor.
• Excellent written and verbal communication skills.

Responsibilities

• Screen incoming calls and emails promptly.
• Research industry items for presentations.
• Manage email activity and schedule appointments.
• Coordinate manager’s travel schedule and expense reports.
• Manage email activity, scheduling calendar appointments, and coordinating meetings.
• Coordinate and oversee manager’s travel schedule.
• Assist with execution of projects or specific stages of projects as assigned. Track progress and results when necessary.
• Prepare and submit travel and entertainment expense reports in a timely manner to avoid late fees.
• Additional ad-hoc projects as assigned.

Skills

MS Office proficiency

Interpersonal skills

Attention to detail

Written and verbal communication skills

Ability to manage multiple assignments

Tools

Outlook

Excel

PowerPoint

Word

Job description

Manager Assistant, IMG Models

WME Fashion is the world’s preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Models, and The Wall Group.

Role and Responsibilities

• Daily screen incoming calls and emails in a timely professional manner and route accordingly.
• Research industry related items for presentations and proposals.
• Update portfolio log and models booking chart.
• Weekly updates of client calendars.
• Manage email activity, scheduling calendar appointments, and coordinating meetings.
• Coordinate and oversee manager’s travel schedule.
• Assist with execution of projects or specific stages of projects as assigned. Track progress and results when necessary.
• Prepare and submit travel and entertainment expense reports in a timely manner to avoid late fees.
• Additional ad-hoc projects as assigned.

Qualifications

• 1-3 years’ experience assisting a senior level executive.
• High proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
• Ability to handle multiple assignments and deadlines with accuracy.
• Detail-oriented and proactive.
• Exceptional interpersonal skills.
• Professional demeanor and positive attitude.
• Excellent written and verbal communication skills.

Work Environment

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Hiring Rate Minimum

$0.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum

$0.00 hourly

Seniority Level

• Entry level

Employment Type

• Full-time

Job Function

• Administrative
• Industries: Entertainment Providers