Manager Assistant, IMG Models

IMG LIVE; Los Angeles (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

IMG LIVE in Los Angeles is looking for an Executive Assistant to support business leaders at IMG Models. The role requires proficiency in MS Office and exceptional interpersonal and communication skills.

The successful candidate will handle scheduling, manage email activity, and assist with various projects while maintaining a professional demeanor. A detail-oriented approach and a positive attitude are essential for this position.

Qualifications

• 1–3 years’ experience assisting a senior-level executive.
• Ability to handle multiple assignments and deadlines with accuracy.
• Professional demeanor and positive attitude.

Responsibilities

• Provide support to business leaders of IMG Models.
• Research industry related items for presentations.
• Manage email activity and coordinate meetings.

Skills

MS Office proficiency

Interpersonal skills

Communication skills

Detail-oriented

Job description

Role and What You’ll Do:

• Provide support to the business leaders of IMG Models, demonstrating independent judgment, anticipating problems, and proactively identifying solutions.
• Daily screen incoming calls and emails in a timely professional manner and route accordingly.
• Research industry related items for presentations and proposals.
• Update portfolio log and models booking chart.
• Weekly update client calendars.
• Manage email activity, schedule calendar appointments, and coordinate meetings.
• Coordinate and oversee manager’s travel schedule.
• Assist with execution of projects or specific stages of projects as assigned.
• Track progress and results when necessary.
• Prepare and submit travel and entertainment expense reports in a timely manner to avoid late fees.
• Additional ad‑hoc projects as assigned.

You Have These:

• 1–3 years’ experience assisting a senior‑level executive.
• High proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
• Ability to handle multiple assignments and deadlines with accuracy.
• Detail‑oriented and proactive.
• Exceptional interpersonal skills.
• Professional demeanor and positive attitude.
• Excellent written and verbal communication skills.

Work Environment

Work from the office 4 days per week.