Manager Assistant - The Wall Group BH

WME - William Morris Endeavour; Los Angeles (CA); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Health care

Retirement plan

Paid time off

Professional development

Job summary

The Wall Group in Los Angeles is seeking an organized Assistant to support a Manager. You will screen calls, coordinate artist bookings, prepare estimates and deal memos, and manage calendars.

You’ll oversee travel, assist with projects, track progress, submit expense reports, and research industry items for proposals. Experience with fashion/beauty/entertainment helps; confidentiality and poise are essential.

Qualifications

• 1–2 years experience; direct industry experience is a plus.
• Demonstrated interest in fashion, beauty, media, or entertainment.

Responsibilities

• Screen daily calls and emails and route them appropriately.
• Maintain artist calendars and oversee bookings.
• Create estimates and deal memos.
• Update options in artist calendars.
• Oversee billing and wrap jobs.
• Coordinate and oversee manager’s travel schedule.
• Manage artist and assistant show-season schedules.
• Assist with project execution and track progress.

Skills

Administrative support

Communication

Fashion industry interest

Executive support

Job description

Who We Are:The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry’s most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion’s leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall.

WME Fashion is the world’s preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Models, and The Wall Group.

The Role and What You’ll Do:

The Assistant will be responsible for providing support to a Manager, The Wall Group in our Los Angeles office. Demonstrating independent judgment, as well as the ability to interface with senior level business leaders and their teams, the Assistant can anticipate problems and proactively identify solutions. The Assistant will also have the ability to effectively navigate the shifting needs and demands of the clients, senior business leaders and their teams.

• Daily screen incoming calls and emails in a timely professional manner and route accordingly.

• Maintain daily communication with artists and oversee artist bookings.

• Create estimates and deal memos.

• Update options in artist calendars.

• Oversee accounting (billing and wrapping jobs).

• Coordinate and oversee manager’s travel schedule.

• Manage artist and assistant schedule show season.

• Assist with execution of projects or specific stages of projects as assigned. Track progress and results when necessary.

• Prepare and submit travel and entertainment expense reports in a timely manner to avoid late fees.

• Research industry related items for presentations and proposals.

• Additional ad-hoc projects as assigned.

You Have These:

• 1-2 years experience, direct industry experience a plus

• Demonstrated interest in fashion, beauty, media, and/or entertainment preferred

• Experience assisting a high-level Executive preferred

• Excellent written and verbal communication skills

• Strong attention to detail

• Outstanding organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously

• Proven ability to handle confidential information with discretion

• Ability to stay one step ahead in this fast-moving environment

• Ability to prioritize and meet tight deadlines while demonstrating poise, resourcefulness and the highest level of professionalism

How We Work:

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum:

$0.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum:

$0.00 hourly