Manager Assistant - The Wall Group BH

IMG LIVE; Los Angeles (CA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive base pay

Growth and developmental opportunities

Robust benefits package including health care and retirement

Job summary

IMG LIVE is seeking an Assistant to provide administrative and operational support to a Manager in Los Angeles. This role requires independent judgment, proactive problem-solving, and the ability to anticipate the needs of senior business leaders.

The ideal candidate will possess strong communication skills, attention to detail, and organizational abilities, with prior experience in a fast-paced environment. The position offers competitive pay and a robust benefits package.

Qualifications

• 1-2 years of experience; direct industry experience is a plus.
• Demonstrated interest in fashion, beauty, media, and/or entertainment.
• Preferred experience assisting a high-level Executive.

Responsibilities

• Screen incoming calls and emails for the Manager.
• Maintain daily communication with artists and oversee bookings.
• Manage the Manager’s travel schedule and related tasks.
• Prepare and submit expense reports in a timely manner.

Skills

Excellent written and verbal communication skills

Strong attention to detail

Outstanding organizational skills

Ability to manage multiple projects

Ability to handle confidential information

Job description

Role Overview

The Assistant will provide administrative and operational support to a Manager at The Wall Group in Los Angeles. The role requires independent judgment, proactive problem‑solving, and the ability to anticipate and meet the evolving needs of senior business leaders, clients, and teams.

Key Responsibilities

• Screen incoming calls and emails in a timely and professional manner and route them appropriately.
• Maintain daily communication with artists and oversee artist bookings.
• Create estimates and deal memos and update options in artist calendars.
• Oversee accounting activities, including billing and wrapping jobs.
• Coordinate and oversee the Manager’s travel schedule.
• Manage artist and assistant schedules for the show season.
• Assist with execution of projects or specific stages of projects as assigned.
• Track progress and results when necessary.
• Prepare and submit travel and entertainment expense reports in a timely manner to avoid late fees.
• Research industry‑related items for presentations and proposals.
• Participate in additional ad‑hoc projects as assigned.

Qualifications

• 1‑2 years of experience; direct industry experience is a plus.
• Demonstrated interest in fashion, beauty, media, and/or entertainment.
• Preferred experience assisting a high‑level Executive.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Outstanding organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously.
• Proven ability to handle confidential information with discretion.
• Ability to stay one step ahead in a fast‑moving environment.
• Ability to prioritize and meet tight deadlines while demonstrating poise, resourcefulness, and the highest level of professionalism.

Work Environment

WME Group operates from the office 4 days per week to foster collaboration and relationship‑based business. The role supports senior management of a rapidly moving creative industry.

Benefits

• Competitive base pay with potential short‑term and long‑term incentives.
• Growth and developmental opportunities.
• Robust benefits package including health care, retirement, vacation, and other paid time off.