Rotational Assistant The Wall Group

WME Group; Los Angeles (CA); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Health care

Retirement plan

Vacation time

Paid time off

Job summary

The Wall Group is seeking a Rotational Assistant to join our Los Angeles team. The ideal candidate will support artists with administrative tasks, bookings and calendar management in a fast-paced agency environment, while maintaining professionalism and confidentiality.

Responsibilities include scheduling, travel coordination, billing, and coordinating show-season needs. Relevant experience and a genuine interest in fashion, beauty, media, and entertainment are highly valued.

Qualifications

• Excellent written and verbal communication.
• Strong attention to detail in fast-paced environments.
• Ability to handle confidential information discreetly.
• Outstanding organizational skills and multitasking across projects.
• Experience supporting high-level executives preferred.
• Able to anticipate needs and stay ahead in a fast-moving role.
• Ability to meet tight deadlines with poise and resourcefulness.
• Interest in fashion, beauty, media or entertainment preferred.
• 1–2 years of professional experience; direct industry experience a plus.

Responsibilities

• Provide general administrative support.
• Daily communication with artists.
• Oversee artist bookings.
• Create estimates and deal memos.
• Update artist calendars and travel coordination.
• Manage accounting tasks (billing and wrap jobs).
• Coordinate show season schedules for artists and assistants.
• Field calls and requests; maintain CEO calendar.
• Interact with staff at all levels with professionalism and confidentiality.
• Organize and maintain databases and files.
• Flexible with work hours as needed.

Skills

Excellent communication

Attention to detail

Organizational skills

Discretion with confidential info

Executive support experience

Proactive under pressure

Multi-project prioritization

Timeliness under deadlines

Interest in fashion/beauty/media

1–2 years professional experience

Job description

Who We Are:

The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry’s most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion’s leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall.

WME Fashion is the world’s preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Models, and The Wall Group.

The Role and What You’ll Do:

We are looking for a Rotational Assistant to join our team in Los Angeles. The ideal candidate must have the ability to work in a fast-paced work environment. The right person will be able to make key decisions while using sound judgment. Excellent communication and technical skills are a must. Previousassistantexperience required, agency experience a plus.

• General administrative support

• Daily communication with artists

• Oversee artists bookings

• Create estimates / deal memos

• Update options in artist calendars

• Travel coordination

• Accounting management (billing and wrappingjobs)

• Managing artist andassistantschedule during show season

• Client facing - field incoming calls and requests appropriately

• Maintain executive's calendar

• Interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, efficient, as well as a high level of professionalism and confidentiality

• Organize, maintain, and update electronic databases and paper file

• Also calls for flexibility with work hours

You Have These:

• Excellent communication skills (written and verbal)

• Strong attention to detail

• Be comfortable dealing with a diverse variety of people on the telephone, e-mail and in person, in a friendly, efficient and professional manner

• Outstanding organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously

• Ability to handle confidential information with discretion

• Should be experienced meeting the needs of a high-level Executive

• Ability to stay one step ahead in this fast-moving environment

• Ability to prioritize and meet tight deadlines while demonstrating poise, resourcefulness and the highest level of professionalism

• A demonstrated interest in fashion, beauty, media, and/or entertainment preferred.

• At least 1-2 years professional experience required, direct industry experience a plus

HowWeWork:

WME Groupis at the center of sports, media, entertainment, and fashion and is alargely relationship-basedbusiness. To foster an environment of collaboration, develop our future talent, andbuild onrelationships across leadership, peers, and teams, we workfrom the office 4 days per week.We see immeasurable value internally and throughout the core of the businesses we support.

Don’tmeet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so ifyou’reexcited about thisrolebut yourpast experiencedoesn’talign perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum:
$25.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum:
$25.00 hourly