Manager Administrative Support

Arkansas Children's; Little Rock (AR); On-site; USD 55,000 - 75,000; Full time

Job summary

Arkansas Children's is seeking an Administrative Supervisor for Surgical Services to oversee administrative functions, budgets, and staff. The role participates with hospital leadership across departments to ensure efficient service delivery and smooth operations.

Requires a high school diploma or GED, 5 years of administrative experience, and leadership readiness. A Bachelor's degree is preferred, and internal candidates may qualify via the ASPIRE program.

Qualifications

• High school diploma or GED or equivalent.
• Bachelor's Degree recommended.
• 5 years of administrative/clerical experience required.
• Prior leadership experience required (or Aspire program completion for internal candidates).

Responsibilities

• Oversees administrative functions and assists with section budgets.
• Hires, trains, coordinates and supervises administrative staff.
• Maintains contract billings, equipment purchases, and contract payments.
• Works in collaboration with hospital leaders of Surgery Services across multiple specialties.
• Assists with faculty and fellow recruitment activities and coordinates residency rotations.

Education

High school diploma or GED

Bachelor's Degree

Job description

ARKANSAS CHILDREN'S IS A TOBACCO FREE WORKPLACE. FLU VACCINES ARE REQUIRED. ARKANSAS CHILDREN'S IS AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, NATIONAL ORIGIN, AGE, DISABILITY, PROTECTED VETERAN STATUS OR ANY OTHER CHARACTERISTIC PROTECTED BY FEDERAL, STATE, OR LOCAL LAWS.

Work Shift:

Please See Job Description For Details.

Time Type:

Full time

Department:

CC017620 UAMS Contract - General

Summary:

Monday-Friday 8am-4:30pm

Additional Information:

• Surgical Services
• Monday-Friday 8am-4:30pm
• Will manage a staff of 20 (combination of Surgery Schedulers & Administrative Assistants)
• Minimum 5 years administrative/clerical experience required
• Prior leadership experience required (or Aspire program completion for internal candidates)

Oversees administrative functions. Assists with the preparation and maintenance of all section budgets (e.g., annual, grants, contracts). Hires, trains, coordinates and supervises administrative staff. Maintains contract billings, equipment purchases, and contract payments. Works in collaboration with the hospital leaders of surgery services to include: orthopedics, plastics, general, trauma, burn, urology, dermatology, neurosurgery, otolaryngology, cardiovascular surgery, and other procedural related services.

Required Education:

High school diploma or GED or equivalent

Recommended Education:

Bachelor's Degree

Required Work Experience:

5 years of relevant experience with HS/GED; or 7 years of experience in lieu of a HS Diploma/GED. Demonstrated readiness through either prior leadership experience, or, for internal candidates, successful completion of the ASPIRE program.

Recommended Work Experience:

Leadership - 4 years of progressively responsible leadership experience preferred.

Required Certifications:

Recommended Certifications:

Description

• Assists surgical service chiefs and all faculties with budget related issues during the fiscal year and prepares for the next fiscal year.
• Maintains a working knowledge of all active service accounts, oversight of all expenses related to administrative functions of service, educational funds, research funds, discretionary funds.
• Processes and manages all regular and purchase requests/orders, follows-up on any outstanding invoices or balances.
• Provides administrative support and coordination services.
• Responsible for hiring, training, supervising and coordinating other administrative staff within the section including work assignments.
• Serves as a liaison for the Surgical Service Section with all UAMS and AC departments in addition to daily communications with internal/external physician's offices and vendors.
• Assists with faculty and fellow recruitment activities as well as coordinates residency rotations and fellowship training programs in coordination with the GME programs at UAMS.