Manager Administrative Support

archildrens; Little Rock (AR); On-site; USD 60,000 - 90,000; Full time

Job summary

Arkansas Children's in Little Rock seeks an experienced administrator to lead the Surgical Service section. You will oversee staff, budgets, and administrative functions, coordinating with hospital leaders and departments across specialties.

The role requires 5 years of admin/clerical experience and prior leadership, with ASPIRE as a pathway for internal candidates. Monday–Friday schedule with strong cross-department collaboration.

Qualifications

• Required: HS/GED; ASPIRE program acceptable for internal candidates.
• Minimum 5 years administrative/clerical experience.
• Prior leadership experience preferred (or ASPIRE completion).
• Oversees administrative functions and budgets; hires, trains, coordinates staff.

Responsibilities

• Assist surgical service chiefs with budget issues and planning.
• Maintain working knowledge of service accounts and expenses.
• Process regular and purchase requests; follow up on invoices.
• Provide administrative support and coordination for the service.
• Hire, train, and supervise administrative staff within the section.
• Serve as liaison with UAMS/AC departments and physician offices.
• Coordinate residency rotations and fellowship training programs.

Skills

Leadership

Budgeting

Staff management

Hiring & training

Coordination

Communication

Education

High school diploma or GED

Bachelor's Degree (recommended)

Job description

ARKANSAS CHILDREN'S IS A TOBACCO FREE WORKPLACE. FLU VACCINES ARE REQUIRED. ARKANSAS CHILDREN'S IS AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, NATIONAL ORIGIN, AGE, DISABILITY, PROTECTED VETERAN STATUS OR ANY OTHER CHARACTERISTIC PROTECTED BY FEDERAL, STATE, OR LOCAL LAWS.

CURRENT EMPLOYEES: Please apply via the internal career site by logging into your Workday Account ( https://www.myworkday.com/archildrens/ )and search the "Find Jobs" report.

Work Shift: Please see job description for details.

Time Type: Full time

Department: CC017620 UAMS Contract - General

Summary: Monday-Friday 8am-4:30pm

Additional Information: Surgical Services

Monday-Friday 8am-4:30pm

Will manage a staff of 20 (combination of Surgery Schedulers & Administrative Assistants)

Minimum 5 years administrative/clerical experience required

Prior leadership experience required (or Aspire program completion for internal candidates)

Oversees administrative functions. Assists with the preparation and maintenance of all section budgets (e.g., annual, grants, contracts). Hires, trains, coordinates and supervises administrative staff. Maintains contract billings, equipment purchases, and contract payments. Works in collaboration with the hospital leaders of surgery services to include: orthopedics, plastics, general, trauma, burn, urology, dermatology, neurosurgery, otolaryngology, cardiovascular surgery, and other procedural related services.

Required Education

• High school diploma or GED or equivalent

Recommended Education

• Bachelor's Degree

Required Work Experience

5 years of relevant experience with HS/GED; or 7 years of experience in lieu of a HS Diploma/GED. Demonstrated readiness through either prior leadership experience, or, for internal candidates, successful completion of the ASPIRE program.

Recommended Work Experience

Leadership - 4 years of progressively responsible leadership experience preferred.

Description

1. Assists surgical service chiefs and all faculties with budget related issues during the fiscal year and prepares for the next fiscal year.
2. Maintains a working knowledge of all active service accounts, oversight of all expenses related to administrative functions of service, educational funds, research funds, discretionary funds.
3. Processes and manages all regular and purchase requests/orders, follows-up on any outstanding invoices or balances.
4. Provides administrative support and coordination services.
5. Responsible for hiring, training, supervising and coordinating other administrative staff within the section including work assignments.
6. Serves as a liaison for the Surgical Service Section with all UAMS and AC departments in addition to daily communications with internal/external physician's offices and vendors.
7. Assists with faculty and fellow recruitment activities as well as coordinates residency rotations and fellowship training programs in coordination with the GME programs at UAMS.