Management Analyst - Manpower RO/ADMIN

Professional Software Engineering, Inc. (PROSOFT); Norfolk (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

Professional Software Engineering, Inc. (PROSOFT) seeks an experienced security support specialist for our Norfolk branch to manage DoD/DoN security and related administrative tasks.

You will review, track, and submit security matters in DISS, and liaise with Navy security to coordinate visits to PFPA. You will arrange SVTC connections, set up IT/AV for meetings, monitor tasking systems, manage records, and prepare agendas and MOAs.

Qualifications

• 4-7 years of experience in DoD/DoN personnel security and administrative tasks.
• Experience submitting and tracking security matters in DISS.
• Liaison with Navy command branch Security for clearances.
• Coordinate visits to PFPA.
• Proven ability to organize meetings and maintain records.

Responsibilities

• Submit and track visit requests to PFPA.
• Arrange SVTC connections and AV equipment for meetings.
• Maintain classified and unclassified materials; conduct records management.
• Generate meeting agendas, attendee lists, and notes; document action items.
• Greet visitors and handle communications; assist staff with follow-up on documents.

Skills

DoD/DoN security

Administrative coordination

Communications & conferencing

Navy liaison

Records management

Meeting coordination

Security coordination

Tools

DISS

CIMS

ETMS2

PFPA

Job description

• 4-7 years of experience in DoD/DoN personnel security and administrative tasks including communications and conferencing
• Serve as branch directorate assistant security coordinator to include reviewing, tracking, and submitting security matters into systems, like Defense Information System for Security (DISS).
• Liaison with Navy command branch Security to submit and visit requests and clearances to outside agencies on behalf of branch personnel for classified meetings.
• Submit and track visit requests to the Pentagon Force Protection Agency (PFPA).
• Liaison with Navy command branch Assistance Customer Technical Representative (ACTR) for issues with branch equipment to set up new workstations, access to share drives, and other Information Technology (IT) matters.
• Arrange for Secret Video Teleconference (SVTC) connections, conference rooms, IT or Audio/Visual (AV) equipment, and other supporting materials for unclassified and classified Flag level meetings, working groups, and conferences.
• Daily monitoring of branch assignments from tasking systems to include, but not limited to, email, Career Information Management System (CIMS), and Enterprise Task Management Software Solution (ETMS2). Assist in formatting and submitting responses via tasking systems.
• Maintain both unclassified and classified program materials; conduct records management and organize databases.
• Generate meeting agendas, attendee lists, and meeting makers. Track attendees and document meeting notes and action items in an official Memorandum for Record (MFR).
• Print and organize documents and briefing materials; create binders in support of meetings, working groups, and conferences.
• Facilitate Navy command branch onboarding procedures for new hires and rotational personnel.
• Greet visitors, communicate messages, answer telephones, take and forward messages, as well as assist staff with follow- up phone calls on outstanding documents/actions.
• Coordinate with Navy command branch front office to maintain, administer and facilitate the ordering of office supplies.
• Create and track correspondence, reports, and tabular data from drafts, edit for spelling, punctuation and grammar, as well as ensure formats comply with Department of the Navy Correspondence Manual or other government agency procedures, as applicable.
• Coordinate and monitor meetings, appointments, schedules, travel and facilities, as well as provide direct support for presentations, conferences, events, and other meetings.
• Update branch personnel documents such as, but not limited to, phone rosters and organizational charts.
• Generate and manage routing packages for submittal to the Navy command branch front office for white papers, read-ahead material, MOAs, and other documents for Flag level review and signature.
• Facilitate reviews of relevant Navy command instructions and support updates when required through the formal directives process.