Management Analyst - Manpower RO/ADMIN

PROSOFT; Norfolk (VA); On-site; USD 65,000 - 95,000; Full time

Job summary

PROSOFT seeks a Management Analyst at Naval Station Norfolk, VA to support DoD/DoN security and administrative functions. You will review and submit security matters in DISS, coordinate visits to PFPA, and arrange SVTC and IT/AV for meetings. Daily tasks include records management, onboarding, and coordinating with Navy security for classified discussions.

SECRET clearance or higher is required. The role involves preparing agendas, tracking action items, and providing direct support for

Qualifications

• 4-7 years of DoD/DoN personnel security and administrative tasks.
• Liaise with Navy command branch security and process requests for visits and clearances.
• Coordinate and track security actions in systems like DISS and PFPA
• Manage onboarding for new hires and rotations; greet visitors and handle messages

Responsibilities

• Review, track, and submit security matters into systems (DISS, ETMS2).
• Coordinate visits and clearances with PFPA and Navy command security.
• Arrange SVTC connections, rooms, and AV for meetings.
• Generate agendas, track attendees, and document notes (MFR).
• Maintain unclassified and classified program materials and records.
• Provide direct support for presentations, conferences, and travel.

Skills

Security coordination

Administrative tasks

Records management

Meeting coordination

Liaison with Navy

Travel arrangements

Tools

DISS

CIMS

ETMS2

PFPA liaison

SVTC

IT support

Job description

Management Analyst - Manpower RO/ADMIN

Location: Naval Station Norfolk, VA

SECRET clearance or higher is required

• 4-7 years of experience in DoD/DoN personnel security and administrative tasks including communications and conferencing


• Serve as branch directorate assistant security coordinator to include reviewing, tracking, and submitting security matters into systems, like Defense Information System for Security (DISS).


• Liaison with Navy command branch Security to submit and visit requests and clearances to outside agencies on behalf of branch personnel for
  classified meetings.


• Submit and track visit requests to the Pentagon Force Protection Agency (PFPA).


• Liaison with Navy command branch Assistance Customer Technical Representative (ACTR) for issues with branch equipment to set up new workstations, access to share drives, and other Information Technology (IT) matters.


• Arrange for Secret Video Teleconference (SVTC) connections, conference rooms, IT or Audio/Visual (AV) equipment, and other supporting materials for unclassified and classified Flag level meetings, working groups, and conferences.


• Daily monitoring of branch assignments from tasking systems to include, but not limited to, email, Career Information Management System (CIMS), and Enterprise Task Management Software Solution (ETMS2). Assist in formatting and submitting responses via tasking systems.


• Maintain both unclassified and classified program materials; conduct records management and organize databases.


• Generate meeting agendas, attendee lists, and meeting makers. Track attendees and document meeting notes and action items in an official Memorandum for Record (MFR).


• Print and organize documents and briefing materials; create binders in support of meetings, working groups, and conferences.


• Facilitate Navy command branch onboarding procedures for new hires and rotational personnel.


• Greet visitors, communicate messages, answer telephones, take and forward messages, as well as assist staff with follow- up phone calls on outstanding documents/actions.


• Coordinate with Navy command branch front office to maintain, administer and facilitate the ordering of office supplies.


• Create and track correspondence, reports, and tabular data from drafts, edit for spelling, punctuation and grammar, as well as ensure formats comply with Department of the Navy Correspondence Manual or other government agency procedures, as applicable.


• Coordinate and monitor meetings, appointments, schedules, travel and facilities, as well as provide direct support for presentations, conferences, events, and other meetings.


• Update branch personnel documents such as, but not limited to, phone rosters and organizational charts.


• Generate and manage routing packages for submittal to the Navy command branch front office for white papers, read-ahead material, MOAs, and other documents for Flag level review and signature.


• Facilitate reviews of relevant Navy command instructions and support updates when required through the formal directives process.