Maintenance & Scheduling Operations Specialist

Colonial Group; Laguna Woods (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Colonial Group is seeking a Maintenance Operations Specialist to assist in coordinating services, schedules, and communications within the community. You will work with staff, vendors, and residents to ensure timely completion of tasks and accurate record-keeping.

Responsibilities include scheduling for directors and managers, processing contractor work orders and invoices, preparing letters and reports, and maintaining files.

Qualifications

• Graduation from high school with business courses.
• Experience dealing with the public in a business environment.
• Typing speed of 55 WPM or faster.
• Ability to read, interpret and explain rules and regulations.
• Ability to communicate with various management levels and the public.

Responsibilities

• Coordinate and schedule appointments for directors and managers.
• Process vendor and contractor invoices for approval.
• Prepare documentation for public agency permits.
• Take notes and transcribe into letters, reports, and memos.
• Maintain office files and prepare complex reports.

Skills

Public interaction

Communication

Multitasking

Typing 55 wpm

Education

High school diploma

Tools

Office software

Job description

Colonial Group is seeking a Maintenance Operations Specialist to assist in coordinating services, schedules, and communications within the community. You will work with staff, vendors, and residents to ensure timely completion of tasks and accurate record-keeping.

Responsibilities include scheduling for directors and managers, processing contractor work orders and invoices, preparing letters and reports, and maintaining files.