Facilities Operations & Scheduling Specialist

Colonial Group; Laguna Woods (CA); On-site; USD 40,000 - 56,000; Full time

Job summary

Colonial Group seeks an administrative coordinator to assist with coordinating services, scheduling, and clerical duties. You will interact with residents, vendors, contractors, and staff, handling documentation and communications for multiple departments.

The role involves note-taking, report preparation, and data maintenance, with on-site duties and routine officework supporting supervisors and managers.

Qualifications

• Graduation from high school supplemented by courses in business.
• Ability to deal with the public in a business environment.
• Keyboarding and clerical work experience or equivalent education/experience.

Responsibilities

• Coordinate and schedule appointments for directors and managers.
• Process work orders for contractor work and maintain records.
• Prepare requisitions for contractor services, materials and equipment.
• Take notes and transcribe into letters, reports, and memorandums.
• Maintain office files and prepare complex reports.

Skills

Multi-tasking

Public communication

Note taking

Clerical work

Typing speed

Education

High school diploma with business courses

Tools

PC software

Office equipment

Job description

Colonial Group seeks an administrative coordinator to assist with coordinating services, scheduling, and clerical duties. You will interact with residents, vendors, contractors, and staff, handling documentation and communications for multiple departments.

The role involves note-taking, report preparation, and data maintenance, with on-site duties and routine officework supporting supervisors and managers.