Maintenance & Scheduling Coordinator

Associa; Bedford (NH); On-site; USD 42,000 - 62,000; Full time

Job summary

Associa seeks a Maintenance/Administrative Coordinator to provide in-office support for field service technicians and manage information for billing and work orders. You will issue, schedule, process, and track work orders and support the Maintenance Manager on various projects.

Ideal candidates will have strong Microsoft Office skills, basic maintenance knowledge, and excellent written and verbal communication.

Qualifications

• Proficiency in MS Office applications for documentation and reporting.
• Understanding of general maintenance requirements and safety protocols.
• Strong written and verbal communication skills.
• Ability to interpret and execute verbal or written instructions.
• Experience with office equipment and records management.
• Familiarity with company policies and standard forms.
• Effective time management and prioritization skills.

Responsibilities

• Identify and resolve maintenance, materials, supplies, and staffing problems.
• Maintain and plan schedules, assign tasks, and coordinate contractors.
• Inspect sites regularly and respond to complaints.
• Review and prioritize maintenance requests.
• Prepare reports on activities, budget, supplies, and projects.

Skills

Microsoft Office

Maintenance knowledge

Professional communication

Written communication

Instruction interpretation

Office equipment

Policies and forms

Time management

Tools

Microsoft Word

Microsoft Excel

Outlook

Copier/phone systems

Job description

Associa seeks a Maintenance/Administrative Coordinator to provide in-office support for field service technicians and manage information for billing and work orders. You will issue, schedule, process, and track work orders and support the Maintenance Manager on various projects.

Ideal candidates will have strong Microsoft Office skills, basic maintenance knowledge, and excellent written and verbal communication.