Maintenance Planning & Coordination Assistant

Calvo Group; United States; On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Paid sick time

Generous vacation package

Paid Holidays

Training paid by company

Job summary

Calvo Group is seeking an organized Assistant to the Maintenance Supervisor to support our facilities team. This role requires strong communication, meticulous scheduling, and proactive coordination to keep maintenance on track.

You will plan activities, act as the main point of contact for maintenance requests, maintain schedules, track progress, manage supplies, and prepare reports while ensuring safety regulations are followed.

Qualifications

• Experience in administrative, coordination, or assistant roles; facilities experience a plus.
• Strong verbal and written communication skills.
• Excellent organization and follow-up abilities.
• Proficient with scheduling tools (Outlook, Smartsheet, Office).
• Ability to multitask in a fast-paced environment.
• High school diploma or equivalent; further education/certs a plus.

Responsibilities

• Assist in planning, coordinating, and overseeing maintenance activities.
• Serve as primary contact for maintenance requests.
• Maintain and update maintenance schedules and work orders.
• Track activities and ensure issues are resolved efficiently.
• Assist with_inventory of supplies and tools and ordering.
• Prepare reports and maintain records of maintenance activities.
• Ensure compliance with safety regulations and procedures.

Skills

Administrative experience

Communication skills

Organization & follow-up

Scheduling proficiency

Multitasking

Education

High school diploma or equivalent

Additional education or certifications a plus

Tools

Microsoft Outlook

Smartsheet

Office Suite

Job description

Calvo Group is seeking an organized Assistant to the Maintenance Supervisor to support our facilities team. This role requires strong communication, meticulous scheduling, and proactive coordination to keep maintenance on track.

You will plan activities, act as the main point of contact for maintenance requests, maintain schedules, track progress, manage supplies, and prepare reports while ensuring safety regulations are followed.