Maintenance Coordinator: Excel & Ops Lead

Pratum Co; Mount Healthy (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Pratum Companies is seeking a Maintenance Coordinator to organize daily maintenance activities and track work orders. You will maintain precise records, use Excel to monitor assignments, and update management with timely reports.

The role requires strong organizational skills, detail-orientation, and the ability to handle multiple priorities across properties. You will communicate with Maintenance Technicians, Community Managers, vendors, residents, and leadership, ensuring timely updates and

Qualifications

• Strong Excel and spreadsheet skills with attention to detail.
• Organized with ability to manage multiple tasks and deadlines.
• Excellent verbal and written communication abilities.
• Dependable and customer-service oriented in a team setting.
• Experience with maintenance coordination and reporting is a plus.

Responsibilities

• Coordinate and track daily maintenance requests and work orders.
• Maintain accurate and up-to-date maintenance records and documentation.
• Use Excel spreadsheets to track work orders, assignments, completion dates, vendor information, inspections, supplies, and other maintenance-related information.
• Create, update, and maintain spreadsheets and reports for management.
• Monitor outstanding work orders and follow up with appropriate team members to ensure timely completion.
• Assist with scheduling maintenance staff, vendors, inspections, and other maintenance-related activities.
• Communicate with Community Managers and Maintenance Technicians regarding open work orders and outstanding maintenance needs.
• Coordinate with vendors and assist with obtaining updates, scheduling, and documentation.
• Maintain organized records of invoices, work orders, inspections, maintenance requests, and vendor documentation.
• Assist with tracking maintenance supplies, equipment, and inventory as needed.
• Help identify overdue, incomplete, or recurring maintenance issues and bring them to management's attention.
• Assist with preparing reports and information requested by management.
• Enter and update information accurately in company systems.
• Communicate professionally with residents, employees, vendors, and leadership.
• Handle multiple priorities while meeting deadlines.
• Perform other administrative and coordination duties as assigned.

Skills

Excel & spreadsheets

Attention to detail

Organization & time-management

Communication skills

Customer service mindset

Education

High school diploma or equivalent

Tools

Outlook

OneSite

MS Word

Job description

Pratum Companies is seeking a Maintenance Coordinator to organize daily maintenance activities and track work orders. You will maintain precise records, use Excel to monitor assignments, and update management with timely reports.

The role requires strong organizational skills, detail-orientation, and the ability to handle multiple priorities across properties. You will communicate with Maintenance Technicians, Community Managers, vendors, residents, and leadership, ensuring timely updates and