Maintenance Planner

Knight Facilities Management, Inc.; Southfield (MI); On-site; USD 70,000 - 90,000; Full time

Job summary

Knight Facilities Management, Inc. is seeking a Maintenance Planner to plan, coordinate, and support preventive and corrective maintenance across assigned facilities.

This role connects operations, technicians, vendors, and leadership to ensure work is prioritized, scheduled, documented, and completed. The planner focuses on proactive maintenance planning, asset reliability, work-order management, and minimizing disruptions, with responsibilities spanning shutdowns, parts coordination, and KPI

Qualifications

• Associate or bachelor\u2019s degree in Facilities Management, Engineering, Industrial Maintenance, or related field.
• CMMS experience preferred.
• Strong organizational and scheduling skills.
• Experience with preventive and corrective maintenance practices.
• Proficiency with Microsoft Excel.
• Ability to manage multiple priorities in a fast-paced facility environment.
• Knowledge of safety standards and client requirements.

Responsibilities

• Plan and schedule preventive, predictive, and corrective maintenance activities.
• Review incoming work orders and determine scope, priority, required resources, materials, and scheduling needs.
• Coordinate maintenance activities with facility teams, technicians, vendors, and operational leadership.
• Maintain preventive maintenance schedules and ensure required maintenance activities are completed within established timelines.
• Monitor open work orders and follow up on overdue, aging, or high-priority items.
• Ensure work orders contain appropriate documentation, completion notes, labor information, materials, and supporting records.
• Coordinate required parts, equipment, vendors, permits, and other resources prior to scheduled maintenance.
• Assist with prioritizing maintenance activities based on safety, operational impact, asset criticality, and client requirements.
• Track equipment and asset maintenance histories.
• Identify recurring equipment failures and maintenance trends and communicate findings to facility leadership.
• Support planning for shutdowns, major repairs, equipment replacements, and special maintenance projects.
• Work with procurement and vendors to obtain materials and services required for planned work.
• Monitor preventive maintenance completion rates and other maintenance KPIs.
• Support compliance with applicable safety requirements, manufacturer recommendations, client standards, and maintenance procedures.
• Assist with development and continuous improvement of maintenance procedures and planning processes.
• Prepare maintenance reports and provide status updates to facility and account leadership.
• Help ensure critical maintenance activities are completed without missed deadlines or compliance requirements.

Skills

Organizational skills

Scheduling

Analytical thinking

Problem-solving

Attention to detail

Education

Associate or Bachelor's degree in Facilities Management, Engineering, Industrial Maintenance, or related field

Tools

CMMS

Excel

Job description

The Maintenance Planner is responsible for planning, coordinating, and supporting preventive and corrective maintenance activities across assigned facilities. This role serves as a critical connection between facility operations, technicians, vendors, and account leadership to ensure maintenance work is properly prioritized, scheduled, documented, and completed.

The Maintenance Planner focuses on proactive maintenance planning, asset reliability, work-order management, resource coordination, and minimizing operational disruptions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Plan and schedule preventive, predictive, and corrective maintenance activities.
• Review incoming work orders and determine scope, priority, required resources, materials, and scheduling needs.
• Coordinate maintenance activities with facility teams, technicians, vendors, and operational leadership.
• Maintain preventive maintenance schedules and ensure required maintenance activities are completed within established timelines.
• Monitor open work orders and follow up on overdue, aging, or high-priority items.
• Ensure work orders contain appropriate documentation, completion notes, labor information, materials, and supporting records.
• Coordinate required parts, equipment, vendors, permits, and other resources prior to scheduled maintenance.
• Assist with prioritizing maintenance activities based on safety, operational impact, asset criticality, and client requirements.
• Track equipment and asset maintenance histories.
• Identify recurring equipment failures and maintenance trends and communicate findings to facility leadership.
• Support planning for shutdowns, major repairs, equipment replacements, and special maintenance projects.
• Work with procurement and vendors to obtain materials and services required for planned work.
• Monitor preventive maintenance completion rates and other maintenance KPIs.
• Support compliance with applicable safety requirements, manufacturer recommendations, client standards, and maintenance procedures.
• Assist with development and continuous improvement of maintenance procedures and planning processes.
• Prepare maintenance reports and provide status updates to facility and account leadership.
• Help ensure critical maintenance activities are completed without missed deadlines or compliance requirements.

QUALIFICATIONS

• Associate or bachelor’s degree in Facilities Management, Engineering, Industrial Maintenance, or a related field preferred.
• Previous maintenance planning, facility maintenance, manufacturing maintenance, or CMMS experience preferred.
• Working knowledge of preventive and corrective maintenance practices.
• Experience with computerized maintenance management systems (CMMS) strongly preferred.
• Strong organizational and scheduling skills.
• Ability to understand technical work orders, equipment requirements, and maintenance documentation.
• Strong analytical and problem-solving skills.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to manage multiple priorities across a fast-paced facility environment.