Estate manager

AppleOne Employment Services; San Clemente (CA); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Job summary

AppleOne Employment Services is seeking an experienced Estate Manager in San Clemente, CA to oversee day-to-day operations of multiple private residences. You will lead staff, coordinate vendors, and manage properties, budgets, and projects with discretion and warmth.

This is a direct-hire role with a schedule from Monday to Friday, 8:00 a.m. to 5:00 p.m., and additional weekend and evening coverage as needed. Strong organizational and technology skills are essential.

Qualifications

• 3 to 5 years of relevant experience in estate management or executive household support.
• Experience supervising staff and coordinating multiple private residences.
• Strong vendor management, scheduling, and project coordination.

Responsibilities

• Oversee daily operations across multiple private residences, including inspections and standards.
• Supervise household staff and contractors across properties.
• Coordinate vendors, repairs, maintenance, events, and projects with budgets and timelines.
• Manage household inventories and purchasing across locations.
• Create and maintain household manuals, checklists, and systems.

Skills

Estate management

Staff supervision

Vendor management

Budget tracking

Smart home tech

Discretion & service

Tools

Savant

Job description

Job Summary

We are seeking an experienced Estate Manager for a direct hire opportunity in San Clemente, CA. This role is ideal for a polished, proactive, and highly organized household operations leader who thrives in a private estate environment and takes pride in delivering exceptional service. The Estate Manager will serve as the central point of coordination for multiple private residences, overseeing household staff, vendors, property standards, maintenance, events, inventories, and day-to-day operations. This is a true leadership role requiring confidence, discretion, warmth, strong follow-through, and the ability to keep multiple properties running smoothly. This opportunity offers a stable, professional environment with high standards, collaborative support, and direct communication with leadership. The right candidate will enjoy ownership, variety, problem-solving, and the ability to lead a dedicated team in maintaining exceptional household operations.

Key Responsibilities

• Oversee daily operations across multiple private residences, including interior and exterior property walkthroughs, quality checks, fix-it lists, and household standards.
• Supervise, schedule, and support household staff, including cleaning personnel, cooks, handymen, pet care support, and project team members.
• Coordinate vendors, repairs, maintenance, household services, events, and special projects while tracking timelines, budgets, and quality of work.
• Manage household inventories, including groceries, cleaning supplies, toiletries, clothing, travel supplies, and other household needs.
• Create and maintain household manuals, checklists, procedures, and systems to ensure consistency across all properties.
• Support principals and guests as needed, including travel preparation, event support, vendor coordination, and hands-on service when necessary.

Compensation and Benefits

• Pay: $95,000 to $120,000 per year.
• Exempt position.
• Compensation is commensurate with skills.
• Benefits: Medical, dental, and vision.
• Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Occasional weekends and evenings required.
• On-call availability required.
• Direct hire opportunity.

Required Qualifications and Skills

• Manage daily household operations across multiple private residences.
• Lead and supervise household staff, vendors, handymen, cooks, and project teams.
• Track household budgets, purchasing, staffing, maintenance, vendor invoices, and project costs.
• Maintain property standards through inspections, checklists, household manuals, and follow-through.
• 3 to 5 years of relevant experience in estate management, household management, executive household support, or a similar high-service role.
• Experience supervising staff and assigning work based on team strengths.
• Strong vendor management, scheduling, project coordination, and follow-up skills.
• Ability to work in a fast-paced, detail-oriented private household environment.
• Strong computer and technology skills, with comfort using Apple platforms.
• Knowledge of complex household systems, including Savant or similar smart home technology.
• Excellent interpersonal, communication, and service skills.
• Calm, personable, discreet, and professional demeanor.
• Strong process management, time management, organization, and prioritization skills.
• Self-starter with a hands-on attitude and a strong sense of ownership.
• Flexible schedule with availability for evenings, weekends, overtime, and on-call needs.
• Valid driver's license required.

Preferred Qualifications

• Prior experience managing multiple private residences or high-end estate properties.
• Experience coordinating private events, travel preparation, pet care, meal planning, and household inventories.
• Experience supporting home improvement, renovation, or special property projects.
• Background working with high standards of discretion, confidentiality, and personalized service.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.