Maintenance Coordinator — Scheduling, Vendor Mgmt & Growth

North Shore Gardens; Florida; On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Commission structure

Medical and dental benefits

Paid holidays

Vacation time

Continued training

Advancement opportunities

Promote-from-within culture

Job summary

North Shore Gardens is seeking a Maintenance Coordinator to organize, schedule and track all maintenance activity at a Florida apartment community. You will serve as the central point of communication among residents, the office team, maintenance staff and vendors.

Under supervision, you will prioritize work orders, assign tasks, monitor progress and ensure timely, quality completions while maintaining safety and records.

Qualifications

• Previous experience in property management, maintenance coordination, or a related administrative role preferred.
• General knowledge of maintenance systems required to triage and assign requests.
• Strong written and verbal communication skills and excellent time management.

Responsibilities

• Receive, enter and prioritize resident work orders through the property management software.
• Assign work orders to maintenance technicians based on priority, skill set and workload.
• Monitor work order progress and ensure completion within established timeframes.
• Review completed work orders for accuracy and close them out in the system, including notes, labor and materials used.
• Track and schedule make-readies to ensure units are rent-ready by move-in dates.
• Coordinate with the Community Manager and Maintenance Supervisor on projects, priorities and staffing needs.
• Communicate with residents regarding work order status, scheduled entries and follow-ups in a professional, customer-focused manner.
• Schedule, coordinate and follow up with outside vendors and contractors; obtain quotes and verify work is completed.
• Maintain the preventative maintenance calendar and ensure tasks are scheduled and documented.
• Manage parts and supply inventory, place orders, and track purchase orders and invoices.
• Generate and review reports on work order volume, completion times and open items.
• Maintain accurate maintenance records, warranties, equipment logs and compliance documentation.
• Route after-hours emergency calls and coordinate on-call response as needed.
• Assist with basic maintenance tasks (e.g. minor repairs, light fixtures, filter changes) when needed.
• Comply with safety regulations and maintain organized records and work areas.
• Complete other tasks as directed and assigned.

Skills

Property management software

Microsoft Office/Google Workspace

Mobile work order apps

Maintenance systems knowledge

Organizational skills

Communication skills

Flexibility

Job description

North Shore Gardens is seeking a Maintenance Coordinator to organize, schedule and track all maintenance activity at a Florida apartment community. You will serve as the central point of communication among residents, the office team, maintenance staff and vendors.

Under supervision, you will prioritize work orders, assign tasks, monitor progress and ensure timely, quality completions while maintaining safety and records.