Administrative Assistant Child Nutrition

Region 8 ESC; Sulphur Springs (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Sulphur Springs Independent School District is seeking an Administrative Assistant in the Central Administration Office to support a department head and staff. The role involves clerical duties, budgeting, scheduling, and travel arrangements for administrative staff.

The candidate should have a high school diploma or GED and strong keyboarding, data entry, and word processing skills, plus solid communication abilities. This is a full-time position in Sulphur Springs, TX.

Qualifications

• High school diploma or GED required.
• Proficient keyboarding, data entry, and word processing skills.
• Ability to prioritize and multi-task in a central admin office.
• Effective communication and interpersonal skills required.

Responsibilities

• Prepare correspondence, forms, reports, manuals, and presentations for department staff.
• Maintain and file reports and documents as required.
• Perform routine bookkeeping tasks and maintain department budget records.
• Order and manage office supplies.
• Schedule appointments and arrange travel for staff.
• Receive, sort, and distribute mail; maintain confidentiality.

Skills

keyboarding

data entry

word processing

file maintenance

spreadsheets

databases

effective communication

Education

High school diploma or GED

Job description

Administrative Assistant Child Nutrition

Sulphur Springs Independent School District Administration Building - Sulphur Springs, Texas Open in Google Maps

Job Details

Job ID: 5874743
Application Deadline: Posted until filled
Posted: Aug 06, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Title: Administrative Assistant - Director Exemption Status/Test: Nonexempt

Reports to: Department Director Assigned Date Revised:

Dept./School: Central Administration Office

Primary Purpose

Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient skills in keyboarding, data entry, word processing, and file maintenance

Ability to use software to develop spreadsheets and databases and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor or the department

Ability to multi-task numerous complex administrative activities

Basic math skills

Effective communication and interpersonal skills

Experience:

____ years secretarial experience

Major Responsibilities and Duties

Records, Reports, and Correspondence

• Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
• Compile, maintain, and file all reports, records, and other documents as required.

Accounting

• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and program equipment.
• Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.

Other

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to department staff.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours ; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Reviewed by Date

Received by Date

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Stewart Murray , Child Nutrition Director
• Administration Building
• Email: [e-mail]

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