Administrative Assistant - Maintenance

Sulphur Springs ISD; Sulphur Springs (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

Sulphur Springs ISD is seeking an Administrative Assistant – Maintenance to organize routine work, produce documents, process work orders, and support the Director of Maintenance in Transportation.

The role requires a high school diploma, strong keyboarding and bookkeeping basics, and the ability to multitask in a fast-paced office. It is a full-time position at the Administration Building with starting date TBA.

Qualifications

• High school diploma or GED.
• Proficient keyboarding, data entry, and word processing.
• Strong English usage, grammar, spelling, and punctuation.
• Knowledge of basic bookkeeping principles.
• Ability to develop spreadsheets and databases using software.
• Ability to prioritize workflow and multi-task for the supervisor.
• Strong organizational and interpersonal skills.

Responsibilities

• Prepare correspondence, memorandums, reports for the director and staff.
• Receive and process work orders and emergency service requests.
• Maintain and file reports and records, including preventive maintenance data.
• Manage secure files on department employees and coordinate schedules.
• Answer phones, take messages, and route to staff.
• Order office supplies and process purchase orders.
• Maintain department calendar and arrange meetings.
• Ensure confidentiality and safety procedures.

Skills

Keyboarding

Data entry

Word processing

File maintenance

English usage

Prioritization

Multitasking

Education

High school diploma or GED

Tools

MS Office

Excel

Database software

Job description

Administrative Assistant - Maintenance

Sulphur Springs Independent School District Administration Building - Sulphur Springs, Texas Open in Google Maps

This job is also posted in Esc Region 8 Consortium Job Board , and Sulphur Springs ISD

Job Details

Job ID: 5938185Application Deadline: Posted until filledPosted: Sep 23, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Title: Administrative Assistant – Maintenance Exemption Status/Test: Nonexempt

Reports to: Director of Maintenance Date Revised:

Dept./School: Transportation

Primary Purpose:

Under minimal supervision, organize and conduct the routine work activities of the maintenance department and provide clerical services to the director of maintenance.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding, data entry, word processing, and file maintenance skills

Knowledge of correct English usage, grammar, spelling, and punctuation

Knowledge of basic bookkeeping principles

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor or department

Ability to multi-task numerous complex administrative activities

Strong organizational, communication, and interpersonal skills

Experience:

____ years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare correspondence, memorandums, forms, manuals, requisitions, reports, and presentations for the director and other maintenance department staff.
• Receive and process work orders and requests for emergency service.
• Compile, maintain, and file all reports, records, and other documents as required including preventive maintenance data and work orders.
• Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate file maintenance schedules with central office.

Phones

• Answer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within level of responsibility.

Accounting

• Perform routine bookkeeping tasks and maintain department budget records in an accurate manner.
• Order office supplies for department. Prepare purchase orders and payment authorizations as directed.
• Compile and report time records, including leave requests and reports, and prepare payroll on department employees.

Other

• Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
• Maintain calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment, including computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours

Mental Demands: Maintain emotional control under stress; work with frequent interruptions

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Reviewed by Date

Received by Date

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Dan Froneberger , Director of Maintenance
• Administration Building
• Email: [e-mail]

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