Maintenance Admin & Dispatch Coordinator

Mediate Management Co; Boston (MA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical and dental benefits

Paid time off and holidays

401(k) Profit Sharing Plan

Job summary

Mediate Management Company, Inc. seeks a Maintenance Administrator in Boston, MA to support maintenance and related departments. This full-time role handles service coordination, record keeping, and communication with clients and staff.

The position requires proficiency with Microsoft Outlook, Word, and Excel, plus strong organizational and communication skills. Competitive hourly pay and benefits are provided, with on-site parking available.

Qualifications

• Must have strong written and verbal communication.
• Ability to maintain accurate records and documents.
• Experience with maintenance/service coordination is a plus.

Responsibilities

• Receive, record, and distribute work orders.
• Relay messages to service personnel via phone and Service Fusion.
• Enter accurate and complete information in Service Fusion.
• Order materials and supplies as requested.
• Post material receipts to work orders.
• Maintain maintenance and related files.
• Maintain vehicle maintenance records.
• Operate standard office equipment.

Skills

Communication

Time management

Attention to detail

Organizational skills

Interpersonal skills

Problem solving

Self-motivation

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Mediate Management Company, Inc. seeks a Maintenance Administrator in Boston, MA to support maintenance and related departments. This full-time role handles service coordination, record keeping, and communication with clients and staff.

The position requires proficiency with Microsoft Outlook, Word, and Excel, plus strong organizational and communication skills. Competitive hourly pay and benefits are provided, with on-site parking available.