Maintenance Administrative Coordinator

Priority Dispatch Corp.; Louisville (KY); On-site; USD 42,000 - 56,000; Full time

Job summary

Priority Dispatch Corp. seeks an organized Maintenance Administrative Assistant to support the Facilities & Maintenance team in a senior living community. You will log and prioritize work orders, manage vendor communications, and maintain maintenance records to ensure safety and smooth operations.

Ideal candidates have a high school diploma or GED, at least two years of admin experience, and familiarity with CMMS. Healthcare or hospitality experience is a plus in a fast-paced environment.

Qualifications

• High school diploma or GED required; associate degree or coursework in business administration a plus.
• Minimum of two years of administrative or clerical support experience.
• Experience with work order management or CMMS preferred.
• Prior experience in senior living, healthcare, or hospitality environments is a plus.

Responsibilities

• Receive, log, and prioritize maintenance requests through the work order system, tracking tasks to completion.
• Serve as first point of contact for maintenance-related calls, emails, and inquiries.
• Maintain records of preventive maintenance schedules, equipment inspections, and safety documentation.
• Coordinate scheduling with outside vendors, confirm appointments, and track invoices.
• Track inventory of maintenance supplies and assist with purchasing and restocking as needed.
• Prepare and maintain department files, reports, and logs, including SDS, warranties, and service contracts.
• Assist with budget expenditures, purchase orders, and invoice processing with the Maintenance Director/Manager.

Skills

Administrative support

CMMS experience

Vendor communication

Healthcare experience

Detail oriented

Education

High school diploma or GED

Associate degree in business admin

Tools

Microsoft Office

CMMS

Job description

Priority Dispatch Corp. seeks an organized Maintenance Administrative Assistant to support the Facilities & Maintenance team in a senior living community. You will log and prioritize work orders, manage vendor communications, and maintain maintenance records to ensure safety and smooth operations.

Ideal candidates have a high school diploma or GED, at least two years of admin experience, and familiarity with CMMS. Healthcare or hospitality experience is a plus in a fast-paced environment.