Mailroom & Shipping Coordinator II

Canon U.S.A., Inc.; Irvine (CA); On-site; USD 50,145,000 - 52,437,000; Full time

Benefits offered by this job

Competitive pay

Benefits

Training and development

Employee discounts

Job summary

Canon U.S.A., Inc. in Irvine is seeking a detail‑oriented Mailroom Coordinator II to manage mail, packages, and interoffice shipments. You will handle routing, sorting, and dispatching, ensuring timely delivery across floors and departments.

The role supports mail operations, manages supply levels, and logs all activity. Candidates should have strong customer service, basic PC skills, and the ability to lift up to 50 lbs as needed.

Qualifications

• High school diploma or equivalent.
• 2-4 years' experience in a mailroom or professional office environment.
• Basic knowledge of metering, weighing, logging and other shipping procedures.
• Ability to use a personal computer for basic tasks.
• Ability to perform more complex functions of the equipment and systems used.
• Excellent customer service, professional attitude and appearance.
• Ability to work overtime and meet deadlines.

Responsibilities

• Receive, sort, and deliver all incoming mail and packages; wrap, seal, weigh, affix postage and dispatch outgoing mail.
• Prepare special outgoing inter-office pouches for client affiliates as scheduled.
• Package and process outgoing overnight items (FedEx, UPS) and deliver incoming overnight packages as needed.
• Log outgoing and incoming items and review for accuracy and completeness.
• Organize and distribute supplies; monitor inventory and maintain neat supply area.
• Handle distribution to client employees and submit relevant items.
• Estimate runtimes for photocopy jobs and produce bound copies when requested; deliver and pick up copies.
• Perform minor maintenance on photocopy/fax equipment and process related tasks.
• Operate facsimile machines and input data for client charge-backs; generate reports as required.
• Prepare monthly production and volume reports to measure productivity and billing.

Education

High school Diploma or equivalent

Job description

Canon U.S.A., Inc. in Irvine is seeking a detail‑oriented Mailroom Coordinator II to manage mail, packages, and interoffice shipments. You will handle routing, sorting, and dispatching, ensuring timely delivery across floors and departments.

The role supports mail operations, manages supply levels, and logs all activity. Candidates should have strong customer service, basic PC skills, and the ability to lift up to 50 lbs as needed.