Mailroom & Office Support Specialist I

Canon Business Services; Lewisville (TX); On-site; USD 26,000 - 38,000; Full time

Job summary

Canon Business Process Services in Lewisville, TX seeks a mailroom/administrative associate to handle all mail, packages, and interoffice correspondence with professionalism and accuracy. The role includes copy center activities, reception, and basic administrative tasks to support client operations.

You will sort and dispatch mail, manage postage, log shipments, and assist with supplies and scheduling. Strong customer service and the ability to work overtime are essential.

Qualifications

• High school Diploma or equivalent.
• 0-1 year experience working in a mailroom or professional office environment.
• Some knowledge of metering, weighting, logging and other shipping procedures preferred.
• Some computer skills preferred.
• Ability to perform routine functions of most of the various equipment & systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, binding etc.)
• Excellent customer service, professional attitude and appearance are a must.
• Ability to work overtime & meet deadlines.

Responsibilities

• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames.
• Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations.
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable).
• Package and process outgoing overnight items (FedEx, UPS) to meet client/vendor deadlines; log and deliver incoming overnight packages.
• Log outgoing and incoming items as required and review for accuracy/completeness.
• Organize and distribute supplies to client employees; monitor inventory of copy supplies and keep area neat.
• Provide reception work such as answering telephones, taking messages and greeting visitors.
• May perform additional duties at Site Manager's direction.
• Document scanning and other administrative tasks as needed.

Skills

Customer service

Time management

Communication

Teamwork

Education

High school diploma

Tools

Metering equipment

Postage meters

Copiers & fax

Logistics software

Job description

Canon Business Process Services in Lewisville, TX seeks a mailroom/administrative associate to handle all mail, packages, and interoffice correspondence with professionalism and accuracy. The role includes copy center activities, reception, and basic administrative tasks to support client operations.

You will sort and dispatch mail, manage postage, log shipments, and assist with supplies and scheduling. Strong customer service and the ability to work overtime are essential.