Mailroom & Office Services Specialist

Volkswagen Group Services GmbH; Libertyville (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

Volkswagen Financial Services is seeking an Administrative Services Representative to manage the mailroom operations, purchase and maintain office and janitorial supplies, and provide backup support for other administrative functions at the Libertyville, IL facility. This role emphasizes accuracy, organization, and strong communication with internal departments.

The position is fully on-site, requiring 2–3 years in an office setting, a high school diploma, and a willingness to perform both

Qualifications

• 2–3 years in an office administrative capacity.
• High school education or equivalent.
• Bachelor’s degree preferred.
• Excellent collaboration and time management.
• Strong follow-up and communication skills.
• Detail-oriented and customer focused.

Responsibilities

• Process daily mail and distribution to departments.
• Prepare outgoing mail and postage, including certified/bulk mailing.
• Prepare and mail various correspondence and notices.
• Maintain office/janitorial supply levels and stock printer supplies.
• Open helpdesk tickets for copiers/printers and coordinate with vendors.
• Provide support for other administrative tasks as needed.

Skills

Collaboration

Time management

Follow up

Communication

Customer focus

Attention to detail

Education

High school diploma

Bachelor’s degree

Job description

Volkswagen Financial Services is seeking an Administrative Services Representative to manage the mailroom operations, purchase and maintain office and janitorial supplies, and provide backup support for other administrative functions at the Libertyville, IL facility. This role emphasizes accuracy, organization, and strong communication with internal departments.

The position is fully on-site, requiring 2–3 years in an office setting, a high school diploma, and a willingness to perform both