Mailroom & Office Services Specialist

Volkswagen Group

Libertyville (IL)

On-site

USD 35,000 - 48,000

Full time

2 days ago

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Job summary

Volkswagen Financial Services is seeking an Administrative Services Representative to manage the daily mailroom operations at the Automotive Service Center in Libertyville, IL. The role also covers purchasing and maintaining office and janitorial supplies, with back-up support for other administrative tasks.

Responsibilities include processing incoming/outgoing mail, logging checks, ensuring postal compliance, and assisting with copier/printer support.

Qualifications

2-3 years in an office administrative capacity.
High school education or equivalent.
Bachelor’s Degree preferred.

Responsibilities

Process daily incoming mail from US Post Office, Fed Ex, UPS and other providers; sort and distribute to departments.
Prepare outgoing mail; collect mail from departments and affix postage; prepare certified and bulk mailing.
Prepare and mail various correspondence including mechanical inserting and customer/dealer mailings.
Log incoming checks and forward to Cash Control; log unprocessable checks and return to customers with notices.
Maintain knowledge of postal and vendor regulations; monitor postage levels and request funds as needed.
Prepare items per provider regulations and ensure timely pickup/delivery of mail/packets.
Manage office/janitorial supplies; stock printers; order special items; oversee mail room operations; obtain quotes.