Global Logistics Administrative Specialist

DSV Road GmbH; Itasca, Northern (IL, KY); Hybrid; USD 29,000 - 37,000; Full time

Job summary

DSV Air & Sea Inc. in Itasca, IL is seeking an Administrative Assistant, Automotive to support daily office operations and the project team.

The role requires a proactive, detail‑oriented multitasker who communicates clearly with managers, colleagues, and external contacts. You will generate reports and presentations, transcribe meeting minutes, maintain SOPs, handle invoices, arrange travel, and organize schedules for multiple departments, ensuring accuracy and timely delivery in a fast-paced

Qualifications

• Associate's degree in Business Administration preferred.
• 2-3 years of clerical, secretarial, or office experience.
• Proficient in Microsoft Office applications. PowerPoint and Excel experience preferred.
• Excellent written and verbal communication skills.
• Able to complete complex administrative tasks with minimal supervision.

Responsibilities

• Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies.
• Transcribe minutes from meetings/conference calls into actions and follow up for completion or escalations accordingly.
• Maintain SOPs and working instructions to ensure they are always up to date and distribute accordingly.
• Check invoice portal and maintain follow ups on outstanding invoices with operators.
• Make travel arrangements, such as booking flights, cars, and making hotel/ restaurant reservations.
• Follow up on meeting tasks and completion.
• Vendor Management documentation, reporting and scorecards are updated by both the vendors and distributed between the Management team.
• Organize and prepare meeting schedules for various departments

Skills

Microsoft Office

PowerPoint

Excel

Communication skills

Organizational skills

Teamwork

Education

Associate's degree in Business Administration

Job description

DSV Air & Sea Inc. in Itasca, IL is seeking an Administrative Assistant, Automotive to support daily office operations and the project team.

The role requires a proactive, detail‑oriented multitasker who communicates clearly with managers, colleagues, and external contacts. You will generate reports and presentations, transcribe meeting minutes, maintain SOPs, handle invoices, arrange travel, and organize schedules for multiple departments, ensuring accuracy and timely delivery in a fast-paced