Mailroom & Logistics Specialist

CBRE Group, Inc.; Mountain View (CA); On-site; USD 40,000 - 50,000; Full time

Job summary

CBRE Group, Inc. in Mountain View, CA, seeks a Mail Services Associate to manage all aspects of the mailroom for a building or campus. You will support the Office Operations function, delivering mail and packages, processing shipments, and providing frontline client service.

Responsibilities include auditing deliveries, ensuring same-day arrivals, maintaining stock, and analyzing data to improve efficiency. This role requires strong MS Office skills and high attention to detail.

Qualifications

• Proficient in Microsoft Word, Excel and Outlook.
• Strong organizational and multitasking abilities.
• Able to draft routine reports and correspondence.
• Capable of explaining complex content concisely.
• Solid grasp of standard office processes and systems.

Responsibilities

• Audit delivered items with delivery invoices.
• Approve or reject deliveries based on inspections and contraband checks.
• Ensure packages arrive same day or notify next-day arrival; transport mail and supplies per schedule.
• Protect shipped packages from damage.
• Process shipment requests with vendors and inform package owners.
• Apply correct postage and required ID to outgoing mail and packages.
• Stock copy rooms and support copier fleet production.
• Check daily and replenish mail and postage supplies as needed.
• Answer inquiries from clients, colleagues, and supervisors and present information clearly.
• Gather and analyze data to identify and solve problems; suggest new techniques.
• Impact the team and related workflows; propose process improvements.

Skills

MS Office proficiency

Organizational skills

Report writing

Communication of complex content

Process understanding

Education

High School Diploma or GED

Job description

CBRE Group, Inc. in Mountain View, CA, seeks a Mail Services Associate to manage all aspects of the mailroom for a building or campus. You will support the Office Operations function, delivering mail and packages, processing shipments, and providing frontline client service.

Responsibilities include auditing deliveries, ensuring same-day arrivals, maintaining stock, and analyzing data to improve efficiency. This role requires strong MS Office skills and high attention to detail.