Mailroom & Dispatch Specialist

Canon U.S.A., Inc.; Woodbury (MN); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Competitive pay

Benefits

Training and development

Employee discounts nationwide

Job summary

Canon U.S.A., Inc. is seeking a Mailroom Coordinator I to manage mail, packages, and interoffice correspondence at the Woodbury site. You will handle routing, dispatching, and tracking of items, while also supporting supplies, copying, and reception duties as needed.

The role requires a high school diploma or equivalent, basic computer skills, and the ability to work overtime. Regular full-time hours and competitive pay are offered along with benefits and training opportunities.

Qualifications

• High school diploma or equivalent.
• Some computer skills preferred.
• Ability to perform, or readily learn how to perform, routine functions of most of the various equipment & systems (fax, scanner, metering, stamping tracking systems, photocopying, color copying, etc.).
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

Responsibilities

• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames
• Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Deliver incoming overnight packages within established time frames
• Log outgoing and incoming items as required and review for accuracy/completeness
• Organize and distribute supplies to client employees; verify and log orders upon delivery
• Handle items for distribution to client employees, affiliates, dealers, etc
• Estimate runtime on photocopy jobs; produce bound copies and deliver/pick up copies
• May provide minor maintenance of photocopy machine and fax/scanning equipment
• Operate facsimile machines; input data into computer for client charge back; generate reports
• Prepare monthly production and volume reports to measure productivity and billing charges
• Set up and maintain client kitchens and conference rooms; provide reception work as needed
• Move boxes, supplies or furniture; replace light bulbs
• May perform document scanning and packing for shipping
• Learn new features of copying machines, faxes, scanning, and shipping equipment as introduced at the site

Skills

Customer service

Overtime ability

Computer skills

Education

High school diploma or equivalent

Job description

Canon U.S.A., Inc. is seeking a Mailroom Coordinator I to manage mail, packages, and interoffice correspondence at the Woodbury site. You will handle routing, dispatching, and tracking of items, while also supporting supplies, copying, and reception duties as needed.

The role requires a high school diploma or equivalent, basic computer skills, and the ability to work overtime. Regular full-time hours and competitive pay are offered along with benefits and training opportunities.