Coordinator Document and Mailroom - Madison, NJ

Compass International Holdings; Madison (NJ); In loco; USD 36.000 - 48.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, Dental, Vision

401(k) with company match

Paid Time Off

Family & Paternity Leave

Life Insurance

LinkedIn Learning access

Employee Discounts

Descrizione del lavoro

Compass International Holdings in Madison, NJ seeks a detail-oriented Document & Mailroom Coordinator to manage mailroom operations, document processing, and vendor relations.

The role supports escrow and commission teams by handling checks, scanning documents, and maintaining secure records. 1–2 years’ experience preferred; strong MS Office skills and reliability are essential.

Competenze

• High School diploma required.
• 1–2 years of experience in a similar role.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Ability to learn new software quickly.
• Strong organizational and communication skills with keen attention to detail.

Mansioni

• Manage all incoming and outgoing mail and packages, including courier deliveries and pick-ups.
• Collect, sort, prepare, and scan documents; label and enter them into the system.
• Print checks for escrow and commission teams; print garnishment and SEP checks.
• Maintain relationships with courier services and track UPS invoicing in Excel.
• Provide coverage for other business service functions and maintain a secure desk.

Conoscenze

Organizational skills

Communication skills

Attention to detail

Ability to learn quickly

Reliability/attendance

Physical stamina

Formazione

High School diploma

Strumenti

Excel

Word

Outlook

Teams

Descrizione del lavoro

We are seeking a highly organized, detail-oriented individual with a sense of urgency to join our team as a Document & Mailroom Coordinator. In this role, you will manage mailroom operations, document processing, and vendor relationships to keep our business running efficiently.

Key Responsibilities

Mailroom Operations

• - Manage all incoming and outgoing mail and packages, including courier deliveries and pick-ups
• - Prepare and process outgoing mail and assist with returned or unclaimed mail

Document Management

• - Collect, sort, prepare, and scan documents
• - Label and enter documents into the system, ensuring accuracy and quality
• - Perform post-scanning quality checks and file original records
• - Secure and properly dispose of confidential documents

Financial Support

• - Print and scan checks for deposit for Escrow and Commission teams
• - Print Garnishment and SEP checks.

Vendor & Inventory Management

• - Maintain relationships with courier services (UPS, USPS, FedEx)
• - Track mail and UPS invoicing using Excel
• - Order and maintain office supplies and stockroom inventory
• - Replace toner in printers and copiers and manage service requests with equipment vendors

Other Duties

• - Provide coverage for other business service functions as needed
• - Maintain a clean desk policy and secure environment

Qualifications

• - High School diploma required
• - 1–2 years of experience in a similar role
• - Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams)
• - Ability to learn new software quickly
• - Strong organizational and communication skills with keen attention to detail
• - Comfortable with light physical activity, including lifting to 25 lbs. occasionally
• - Regular, predictable attendance is essential
• - Positive attitude and commitment to delivering premier service

Benefits

• - Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D
• - 401(k) savings plan with company match
• - Paid Time Off to Include Holidays, Vacation Time, and Sick Time
• - Paid Family & Paternity Leave
• - Life Insurance
• - Business Travel Accident Insurance
• - All employees receive access to LinkedIn Learning
• - Employee Referral Program
• - Adoption Assistance Program
• - Employee Assistance Program
• - Health and Wellness Program and Incentives
• - Employee Discounts
• - Employee Resource Groups