Legal Mailroom Specialist

Hoagland Longo Moran Dunst Doukas; New Brunswick (NJ); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Benefits package

401(k)

Paid holidays

Gym membership discount

Firm-sponsored events

Training & development

Job summary

Hoagland & Longo is seeking a reliable Mailroom Clerk to support daily mailroom operations in New Brunswick, NJ. You will distribute mail, process shipments, operate office equipment, and coordinate with attorneys and staff to ensure timely deliveries.

Ideal candidates are detail‑oriented, service-minded, and capable of handling confidential materials in a fast‑paced professional environment. This full‑time role offers a comprehensive benefits package and growth opportunities.

Qualifications

• High school diploma or equivalent preferred.
• Previous mailroom, office services, administrative, or professional office experience preferred.
• Strong attention to detail and organizational skills.
• Ability to prioritize tasks and manage multiple requests in a timely manner.
• Professional and courteous communication skills.
• Ability to handle confidential information appropriately.

Responsibilities

• Receive, sort, and distribute incoming mail, packages, and deliveries to attorneys and staff.
• Prepare and process outgoing U.S. mail, overnight shipments, courier deliveries, and other correspondence.
• Operate mailroom equipment, scanners, copiers, and other office equipment.
• Track and coordinate incoming and outgoing packages and deliveries.
• Prepare shipping labels and ensure packages are properly addressed, packaged, and processed.
• Distribute interoffice mail and documents between departments and office locations as needed.
• Assist with filing, copying, scanning, document preparation, and other administrative tasks.
• Maintain an organized and clean mailroom and supply areas.
• Monitor and maintain adequate supplies of postage, envelopes, shipping materials, and other mailroom supplies.
• Assist with large mailings, bulk correspondence, and firm-wide distributions.
• Handle confidential and sensitive documents with discretion.
• Coordinate with attorneys, legal assistants, vendors, couriers, and other staff regarding deliveries and mail.
• Assist with office errands and occasional local deliveries as needed.
• Perform other administrative and operational duties as assigned.

Skills

Attention to detail

Organizational skills

MS Office

Professional communication

Confidential handling

Education

High School Diploma

Tools

MS Office

Job description

Hoagland & Longo is seeking a reliable Mailroom Clerk to support daily mailroom operations in New Brunswick, NJ. You will distribute mail, process shipments, operate office equipment, and coordinate with attorneys and staff to ensure timely deliveries.

Ideal candidates are detail‑oriented, service-minded, and capable of handling confidential materials in a fast‑paced professional environment. This full‑time role offers a comprehensive benefits package and growth opportunities.