Mailroom & Admin Support Specialist (Reno) – Detail-Oriented

Legalzoom; Reno (NV); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

PTO

401K with match

Health/Dental Insurance

Health & Fitness Allowance

Education Assistance

Job summary

Nevada Corporate Headquarters in Reno, NV seeks a Mailroom Administrative Assistant to manage mail operations and support the Renewals team. You will sort, file, and track client mail in our CRM and spreadsheets, ensuring accuracy and compliance.

The role requires at least 6 months of admin or mailroom experience, proficiency with Microsoft Office and CRM, a high school diploma, and reliable transportation for local travel. Actual compensation around $35,360 annually, plus comprehensive benefits.

Qualifications

• 6+ months of administrative or mailroom experience preferred.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office and CRM software preferred.

Responsibilities

• Manage all mailroom operations including sorting, scanning, and filing.
• Track client correspondence for Registered Agent services.
• Maintain client records in CRM and Excel.
• Assist Renewals Processing Team with data entry and organization.
• Log and forward time-sensitive legal documents.
• Coordinate internal mail with other departments.
• Generate mail processing and document-tracking reports.
• Provide general office and clerical support.
• Process registered agent mail and track annual reports.
• Communicate with clients via phone and email.

Skills

Administrative experience

Attention to detail

Organizational skills

Communication skills

Education

High School diploma or GED

Tools

CRM software

Microsoft Excel

Microsoft Word

Outlook

Job description

Nevada Corporate Headquarters in Reno, NV seeks a Mailroom Administrative Assistant to manage mail operations and support the Renewals team. You will sort, file, and track client mail in our CRM and spreadsheets, ensuring accuracy and compliance.

The role requires at least 6 months of admin or mailroom experience, proficiency with Microsoft Office and CRM, a high school diploma, and reliable transportation for local travel. Actual compensation around $35,360 annually, plus comprehensive benefits.