Mailroom Administrative Assistant

LegalZoom; Reno (NV); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

PTO

401K with match

Health/Dental Insurance

Health & Fitness Allowance

Education Assistance

Job summary

Nevada Corporate Headquarters in Reno, NV seeks a Mailroom Administrative Assistant to manage mail operations and support the Renewals team. You will sort, file, and track client mail in our CRM and spreadsheets, ensuring accuracy and compliance.

The role requires at least 6 months of admin or mailroom experience, proficiency with Microsoft Office and CRM, a high school diploma, and reliable transportation for local travel. Actual compensation around $35,360 annually, plus comprehensive benefits.

Qualifications

• 6+ months of administrative or mailroom experience preferred.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office and CRM software preferred.

Responsibilities

• Manage all mailroom operations including sorting, scanning, and filing.
• Track client correspondence for Registered Agent services.
• Maintain client records in CRM and Excel.
• Assist Renewals Processing Team with data entry and organization.
• Log and forward time-sensitive legal documents.
• Coordinate internal mail with other departments.
• Generate mail processing and document-tracking reports.
• Provide general office and clerical support.
• Process registered agent mail and track annual reports.
• Communicate with clients via phone and email.

Skills

Administrative experience

Attention to detail

Organizational skills

Communication skills

Education

High School diploma or GED

Tools

CRM software

Microsoft Excel

Microsoft Word

Outlook

Job description

About Nevada Corporate Headquarters

Nevada Corporate Headquarters has been the corporate formation specialist for over twenty years. Founded in 1989, Nevada Corporate Headquarters, and its associated companies, have formed and represented over 70,000 Corporations and LLCs worldwide. We offer the most comprehensive range of services under one roof, including corporate business formation and strategy, tax planning, bookkeeping, estate and retirement planning. We are dedicated to providing the highest standard of customer service.

Description

Position at Nevada Corporate Headquarters

Nevada Corporate Headquarters has been the corporate formation specialist for over twenty years. Founded in 1989, Nevada Corporate Headquarters, and its associated companies, have formed and represented over 70,000 Corporations and LLCs worldwide. We offer the most comprehensive range of services under one roof, including corporate business formation and strategy, tax planning, bookkeeping, estate and retirement planning. We are dedicated to providing the highest standard of customer service.

Nevada Corporate Headquarters is a business formation company headquartered in Nevada that specializes in helping businesses launch and grow throughout the U.S. We have multiple avenues of career growth with opportunities to advance with our growing organization. We promote a culture of diversity, inclusion, and work life balance. Our core values consist of Service Excellence, Teamwork, Ownership, Respect, and Integrity.

Overview

As our Mailroom Administrative Assistant, you’ll be the backbone of our mail operations, managing all incoming and outgoing correspondence with precision. By accurately sorting, filing, and tracking client mail in our CRM and spreadsheets, you ensure nothing slips through the cracks. In addition to handling mail, you’ll provide valuable administrative support to the Renewals team, helping keep processes running smoothly. This important behind-the-scenes role is essential to maintaining efficient operations and supporting client compliance, making a real difference in how our company functions every day!

This position will be located in our Reno, NV office.

You will

• Manage all mailroom operations: receiving, sorting, scanning, distributing, and filing.
• Track client correspondence for Registered Agent services.
• Maintain client records and communication logs in CRM and Excel.
• Assist the Renewals Processing Team with data entry, file organization, and correspondence.
• Ensure accurate logging and forwarding of time-sensitive legal documents, including certified mail and service of process.
• Coordinate internal mail and document handling with other departments.
• Generate reports on mail processing and document tracking.
• Provide general office and clerical support.
• Process registered agent mail and track annual reports/renewal audits.
• Communicate with clients via phone and email.

You have

• At least 6 months of administrative or mailroom experience (preferred).
• Strong attention to detail and organizational skills.
• Familiarity with Microsoft Office (Outlook, Excel, Word) and CRM software (preferred).
• Effective communication skills in a team environment.
• Professional demeanor, reliability, and punctuality.
• Ability to work independently and follow instructions.
• High School diploma or GED (required).
• Valid Driver's license and reliable transportation for local Reno travel.
• Computer and copy skills (required).

Actual compensation will depend on several factors but the annual average compensation is around $35,360.

You will also receive a full range of benefits including PTO, 401K w/match, Health/Dental Insurance, Health & Fitness Allowance and Education Assistance.

Join us in making a difference as we build our future and help ensure access to professional legal advice to all! LegalZoom is an equal opportunity employer, dedicated to diversity, equality, and inclusion, and provides equal employment opportunities to all employees and applicants for employment. LegalZoom prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Additionally, LegalZoom is enrolled in the E-Verify program. For additional information on E-Verify, please visit Participation and Right to Work pages.