Mail Processing Coordinator

Ultimate Staffing; Plano (TX); On-site; USD 22,000 - 31,000; Part time

Job summary

Ultimate Staffing is seeking a reliable Mail Processing Coordinator to support our client's daily office operations by managing outgoing mail and document processing. This onsite role requires organization, discretion with confidential documents, and the ability to work efficiently in a fast-paced environment.

Responsibilities include preparing, printing, and organizing documents for outbound mail; verifying accuracy; coordinating notarization when needed; processing high volumes of mail;

Qualifications

• High school diploma or equivalent required.
• Administrative or mailroom experience preferred.
• Strong attention to detail and organization are essential.
• Ability to handle confidential information professionally.
• Proficient with Microsoft Office and office equipment.

Responsibilities

• Prepare, print, and organize documents for outgoing mail.
• Review documents for accuracy and completeness before distribution.
• Obtain required signatures and ensure proper document execution.
• Coordinate notarization of documents as needed.
• Process, package, and mail high volumes of outgoing correspondence.
• Maintain accurate records and tracking of mailed documents.
• Ensure compliance with company procedures and confidentiality requirements.
• Assist with general administrative and clerical duties related to document management.
• Collaborate with internal departments to meet deadlines and processing requirements.

Skills

Attention to detail

Organizational skills

Microsoft Office

Time management

Communication

Teamwork

Confidentiality

Education

High school diploma or equivalent

Tools

Printers

Scanners

Office equipment

Document processing software

Job description

Employment Type: Long-Term Temp (Possible Temp to Hire)

Pay: $19/hr.

Position Overview

We are seeking a reliable and detail-oriented Mail Processing Coordinator to support our client's daily office operations by managing outgoing mail and document processing. This role is fully onsite and requires someone who is organized, dependable, and comfortable handling confidential documents in a professional office environment.

Key Responsibilities

• Prepare, print, and organize documents for outgoing mail.


• Review documents for accuracy and completeness before distribution.


• Obtain required signatures and ensure proper document execution.


• Coordinate notarization of documents as needed.


• Process, package, and mail high volumes of outgoing correspondence.


• Maintain accurate records and tracking of mailed documents.


• Ensure compliance with company procedures and confidentiality requirements.


• Assist with general administrative and clerical duties related to document management.


• Collaborate with internal departments to meet deadlines and processing requirements.

Qualifications

• High school diploma or equivalent.


• Previous administrative, clerical, mailroom, or document processing experience preferred.


• Strong attention to detail and organizational skills.


• Ability to handle confidential information with professionalism and discretion.


• Proficiency with Microsoft Office and general office equipment, including printers and scanners.


• Excellent time management skills and ability to work in a fast-paced environment.


• Strong communication and teamwork skills.

Desired Skills and Experience

• Administrative Assistant


• Office Assistant


• Mailroom Clerk


• Mail Processing Specialist


• Document Specialist


• Records Clerk


• Clerical Associate


• Office Coordinator


• Operations Assistant


• Administrative Coordinator

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.