Administrative Assistant

Ultimate Staffing; Las Vegas (NV); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with Company Match

Paid Time Off and Holidays

Job summary

Ultimate Staffing in Las Vegas is seeking an Administrative Assistant to support daily office operations and provide administrative assistance to HR and Accounting teams. This role suits someone who thrives in a fast-paced environment and values organization and clear communication.

You will handle data entry, filing, calendar coordination, prepare reports, assist with onboarding, benefits, invoicing, and coordinate meetings and events, with room to grow as the company expands.

Qualifications

• 2+ years of administrative support experience.
• Experience supporting HR and/or Accounting functions preferred.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities and maintain confidentiality.
• Experience with ERP/HRIS or accounting software is a plus.

Responsibilities

• Provide general administrative support for office operations.
• Answer and direct incoming phone calls and emails.
• Maintain office supplies, filing systems, and company records.
• Assist with data entry, document management, and reporting.
• Support HR with onboarding paperwork, employee files, and scheduling.
• Assist with benefits administration and maintaining personnel records.
• Support Accounting with invoice processing, accounts payable/receivable data entry, and expense tracking.
• Coordinate meetings, travel arrangements, and company events.
• Prepare correspondence, reports, and presentations.
• Assist with special projects and other administrative duties as needed.

Skills

Administrative Support

Data Entry

Microsoft Office

Organization

Communication Skills

Confidentiality

Multitasking

Problem Solving

Customer Service

Attention to Detail

Education

Associate degree or equivalent

Tools

ERP

HRIS

Accounting software

Job description

A growing supply chain and distribution company is seeking a detail-oriented Administrative Assistant to support daily office operations while providing administrative assistance to our HR and Accounting teams. This role is ideal for someone who enjoys a variety of responsibilities, thrives in a fast-paced environment, and has strong organizational and communication skills.

Key Responsibilities

• Provide general administrative support for office operations
• Answer and direct incoming phone calls and emails
• Maintain office supplies, filing systems, and company records
• Assist with data entry, document management, and reporting
• Support HR with onboarding paperwork, employee files, and scheduling
• Assist with benefits administration and maintaining personnel records
• Support Accounting with invoice processing, accounts payable/receivable data entry, and expense tracking
• Coordinate meetings, travel arrangements, and company events
• Prepare correspondence, reports, and presentations
• Assist with special projects and other administrative duties as needed

Position Summary

A growing supply chain and distribution company is seeking a detail-oriented Administrative Assistant to support daily office operations while providing administrative assistance to our HR and Accounting teams. This role is ideal for someone who enjoys a variety of responsibilities, thrives in a fast-paced environment, and has strong organizational and communication skills.

Qualifications

• 2+ years of administrative support experience
• Experience supporting HR and/or Accounting functions preferred
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
• Strong attention to detail and organizational skills
• Excellent verbal and written communication abilities
• Ability to manage multiple priorities and maintain confidentiality
• Experience with ERP, HRIS, or accounting software is a plus

Required Skills

• Administrative Support
• Data Entry & Recordkeeping
• Microsoft Office (Excel, Word, Outlook)
• Accounts Payable/Receivable Support
• HR Administration
• Document Management
• Customer Service
• Organization & Time Management
• Communication Skills
• Problem Solving
• Multitasking
• Confidential Information Handling

Compensation & Benefits

• Competitive pay based on experience
• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off and Holidays
• Stable, growing company with advancement opportunities

Desired Skills and Experience

Required Experience

• 2+ years of administrative, office support, or coordinator experience
• Experience supporting HR and/or Accounting departments preferred
• Experience with data entry, document management, and recordkeeping
• Background in a fast-paced office, distribution, logistics, or supply chain environment preferred
• Experience handling confidential employee and financial information
• Proficiency with Microsoft Office Suite and business software systems

Key Skills

• Administrative Support
• Office Administration
• Calendar & Meeting Coordination
• Data Entry
• Document Management
• HR Administration Support
• Employee Onboarding Assistance
• Accounts Payable Support
• Accounts Receivable Support
• Invoice Processing
• Records Management
• Microsoft Excel
• Microsoft Outlook
• Customer Service
• Written & Verbal Communication
• Organization & Time Management
• Attention to Detail
• Multi-Tasking
• Problem Solving
• Confidentiality & Discretion

Preferred Qualifications

• Associate degree or equivalent work experience
• Experience with HRIS, ERP, or accounting software
• Experience supporting multiple departments simultaneously
• Bilingual English/Spanish a plus (if applicable)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.