Mail Processing Coordinator

Ultimate Staffing Services; Plano (TX); On-site; USD 22,000 - 30,000; Part time

Job summary

Ultimate Staffing Services is seeking a reliable Mail Processing Coordinator to support daily office operations by managing outgoing mail and document processing. This fully onsite role in Plano, Texas, requires organization, discretion with confidential documents, and accuracy in processing.

Responsibilities include preparing and organizing mail, obtaining signatures, notarization when needed, and tracking mailed documents while maintaining confidentiality and meeting deadlines.

Qualifications

• High school diploma or equivalent.
• Experience in administrative or mailroom roles preferred.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office and office equipment.

Responsibilities

• Prepare, print, and organize documents for outgoing mail.
• Review documents for accuracy before distribution.
• Obtain required signatures and ensure document execution.
• Coordinate notarization of documents as needed.
• Process, package, and mail high volumes of outgoing correspondence.
• Maintain records and tracking of mailed documents.
• Ensure confidentiality and compliance with procedures.
• Assist with general administrative duties related to document management.
• Collaborate with internal departments to meet deadlines.

Skills

Attention to detail

Organizational skills

Communication

Teamwork

Education

High school diploma

Tools

Microsoft Office

Job description

Salary: USD19 - USD19 per hour

Job Title: Mail Processing Coordinator

Employment Type: Long-Term Temp (Possible Temp to Hire)

Pay: $19/hr.

Position Overview

We are seeking a reliable and detail-oriented Mail Processing Coordinator to support our client's daily office operations by managing outgoing mail and document processing. This role is fully onsite and requires someone who is organized, dependable, and comfortable handling confidential documents in a professional office environment.

Key Responsibilities

• Prepare, print, and organize documents for outgoing mail.
• Review documents for accuracy and completeness before distribution.
• Obtain required signatures and ensure proper document execution.
• Coordinate notarization of documents as needed.
• Process, package, and mail high volumes of outgoing correspondence.
• Maintain accurate records and tracking of mailed documents.
• Ensure compliance with company procedures and confidentiality requirements.
• Assist with general administrative and clerical duties related to document management.
• Collaborate with internal departments to meet deadlines and processing requirements.

Qualifications

• High school diploma or equivalent.
• Previous administrative, clerical, mailroom, or document processing experience preferred.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency with Microsoft Office and general office equipment, including printers and scanners.
• Excellent time management skills and ability to work in a fast-paced environment.
• Strong communication and teamwork skills.