Mail and Receiving Specialist

Alutiiq; Uniontown (OH); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a Mail and Receiving Specialist to support logistics at a prominent research center. In this dynamic role, you will handle inbound and outbound mail, manage package processing, and ensure accurate record-keeping. Your effective communication and organizational skills will be crucial as you interact with users and maintain inventory records. The position offers the opportunity to work in a fast-paced environment, where your contributions will enhance operational efficiency. If you're looking for a role that combines customer service with logistics, this is the perfect fit for you.

Qualifications

• High school diploma required; licenses for crane or forklift may be needed.
• Experience in customer service or inventory roles is desirable.

Responsibilities

• Process inbound/outbound mail and packages, ensuring accurate records.
• Operate delivery vehicles and manage logistics operations effectively.
• Maintain inventory records and assist with property disposal requests.

Skills

Effective listening

Communication skills

Analytical skills

Organizational skills

Adaptability

Work ethics

Education

High school diploma or equivalent

Overhead crane license

Commercial driver’s license

Forklift license

Tools

Microsoft Office

SAP

Material Tracking System

X-Ray scanner

Ion-scanner

Job description

Major Responsibilities

• The Mail and Receiving Specialist supports the Technical Information, Administrative, and Logistics Services (TIALS) Contract, at NASA Glenn Research Center in Cleveland, OH.
• Processes inbound and outbound USPS mail.
• Processes internal mail for distribution.
• Receives, inspects and processes inbound packages.
• Able to utilize various computer applications to include Microsoft Office.
• Communicate with users regarding mail and packages.
• Keep clear and concise records in support of mail and package processing.
• Ability to multi task and work in different areas of Logistics.
• Possess strong communication skills.

Other Duties and Responsibilities

• Management has the ability to relocate the Mail and Receiving Specialist into other areas of Logistics.
• Operate a variety of small delivery vans, step vans, medium size buses and trucks.
• Operate lab bus and airport transportation van according to customer schedule.
• Deliver and scan packages including stock, mail, and other materials.
• Transport fragile instrumentation.
• Perform physical and clerical functions in support of the receipt of incoming material.
• Appropriately identify items received for routing to locations within GRC.
• Prepare and maintain receiving records in SAP.
• Maintain dispatch operations and create work requests using the Material Tracking System.
• Barcode packages for tracking material from receipt to delivery.
• Utilize X-Ray and Ion-scanner for all inbound packages.
• Inspect, sort, and distribute United States Postal Service (USPS) and inter-office mail.
• Ensure USPS items undergo approved safety inspections before release to the customer.
• Apply appropriate postage to ensure delivery date is aligned with customer requirements and item sensitivity.
• Process accountable mail, such as certified, registered, and classified.
• Apply ECN Tag to property in the field that bypassed receiving.
• Act as customer service representative for property issues for users assigned to designated property custodian accounts or specific groups of buildings on the Center.
• Assist users with preparing property disposal requests and tag property in the field for pickup.
• Process requests for additions and deletions using the Temporary Inactive Equipment System (TIES), including arrangements for transportation to/from Plum Brook Station.
• Perform annual inventory on TIES items in storage.
• Assist with annual re-justification process for TIES storage items.
• Verify incoming excess property against paperwork to ensure information is accurate.
• Determine condition of property, and submit recommendations for scrap or abandonment & destruction.
• Receive, tag and store excess property.
• Photograph incoming property and upload pictures to GSAXcess web site.
• Assist with annual equipment inventory by scanning or reading inventory tags.
• Arrange items in the warehouse to ensure safe storage.
• Continuously track and update locations of all property pending disposal.
• Coordinate property transfers, loans, and donations to other NASA, Federal, and State agencies.
• Conduct supply operations by ensuring material received matches the noun, national stock number (NSN), quantity received, and bin location.
• Ensure stores stock materials are placed in safe and appropriate locations that will allow for easy retrieval.
• Ensure stores stock shelf life items are clearly marked with the material expiration date.
• Ensure that appropriate quantities and unit of issue are retrieved from bin when issuing material from stock.
• Complete visual inspections of material to ensure there is no deterioration.
• Issue stock and package material appropriately to avoid damage in transport.

Education: High school diploma or equivalent. Overhead crane, commercial driver’s license, or forklift license may be required.

Experience: Previous experience in a customer service position or inventory specialist related field is highly desirable, but not required.

Skills:

• Possess effective listening and communication skills.
• Ability to analyze issues and proactively implement corrective actions.
• Exercise creativity to propose innovative processes for overall operational enhancement.
• Possess organization skills to achieve results according to customer schedules.
• Ability to adapt and implement change.
• Consistently demonstrate work ethics and values.