Mail and Receiving Specialist

Alutiiq, LLC; Cleveland (OH); On-site; Full time

Job summary

Join a forward-thinking company as a Mail and Receiving Specialist, where your role is vital in ensuring smooth logistics operations. You will handle inbound and outbound mail, manage packages, and maintain records with precision. This position offers a dynamic environment where you can leverage your communication and organizational skills while contributing to the success of the team. With opportunities for growth and a focus on innovation, this role is perfect for those who thrive in a collaborative setting and seek to make a tangible impact in their work. Embrace the challenge and become part of a team committed to excellence!

Qualifications

• High school diploma or equivalent required; experience in customer service desired.
• Overhead crane, CDL, or forklift license may be required.

Responsibilities

• Process inbound and outbound mail and packages efficiently.
• Maintain accurate records and ensure proper handling of materials.
• Communicate effectively with users regarding mail and logistics.

Skills

Effective listening skills

Communication skills

Analytical skills

Organizational skills

Adaptability

Education

High School Diploma or GED

Tools

Microsoft Office

SAP

Material Tracking System

X-Ray and Ion-scanner

Job description

Alutiiq and its subsidiaries firmly believe that our employees drive the success of the company. We strive to create and provide an environment that offers challenging, stimulating, and financially rewarding opportunities.

Join us and discover a work experience where diverse ideas are met with enthusiasm and where you can learn and grow to your full potential. We’re looking for individuals who enjoy the entrepreneurial thrill of invention and enjoy working as a team to create exceptional results for our customers.

Mail and Receiving Specialist - (5970)

Taxable Entity: ALCYON TECHNICAL SERVICES JV

Job Title: Mail and Receiving Specialist

Location: OH Cleveland TIALS L293 SARF - Cleveland, OH 44135 US (Primary)

Category: Transportation Distribution and Logistics

Job Type: Full-time

Typical Pay/Range: $28.22 Hourly

Education: High School Diploma or GED

Travel: None

Security Clearance Required: None

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

Major Responsibilities

• The Mail and Receiving Specialist supports the Technical Information, Administrative, and Logistics Services (TIALS) Contract, at NASA Glenn Research Center in Cleveland, OH.
• Processes inbound and outbound USPS mail.
• Receives, inspects and processes inbound packages.
• Able to utilize various computer applications to include Microsoft Office.
• Communicate with users regarding mail and packages.
• Keep clear and concise records in support of mail and package processing.
• Ability to multi-task and work in different areas of Logistics.
• Possess strong communication skills.

Other Duties and Responsibilities

• Management has the ability to relocate the Mail and Receiving Specialist into other areas of Logistics.
• Operate a variety of small delivery vans, step vans, medium size buses and trucks.
• Operate lab bus and airport transportation van according to customer schedule.
• Deliver and scan packages including stock, mail, and other materials.
• Transport fragile instrumentation.
• Perform physical and clerical functions in support of the receipt of incoming material.
• Appropriately identify items received for routing to locations within GRC.
• Prepare and maintain receiving records in SAP.
• Maintain dispatch operations and create work requests using the Material Tracking System.
• Barcode packages for tracking material from receipt to delivery.
• Utilize X-Ray and Ion-scanner for all inbound packages.
• Inspect, sort, and distribute United States Postal Service (USPS) and inter-office mail.
• Ensure USPS items undergo approved safety inspections before release to the customer.
• Apply appropriate postage to ensure delivery date is aligned with customer requirements and item sensitivity.
• Process accountable mail, such as certified, registered, and classified.
• Apply ECN Tag to property in the field that bypassed receiving.
• Act as customer service representative for property issues for users assigned to designated property custodian accounts or specific groups of buildings on the Center.
• Assist users with preparing property disposal requests and tag property in the field for pick up.
• Process requests for additions and deletions using the Temporary Inactive Equipment System (TIES), including arrangements for transportation to/from Plum Brook Station.
• Perform annual inventory on TIES items in storage.
• Assist with annual re-justification process for TIES storage items.
• Verify incoming excess property against paperwork to ensure information is accurate.
• Determine condition of property, and submit recommendations for scrap or abandonment & destruction.
• Receive, tag and store excess property.
• Photograph incoming property and upload pictures to GSAXcess web site.
• Assist with annual equipment inventory by scanning or reading inventory tags.
• Arrange items in the warehouse to ensure safe storage.
• Continuously track and update locations of all property pending disposal.
• Coordinate property transfers, loans, and donations to other NASA, Federal and State agencies.
• Conduct supply operations by ensuring material received matches the noun, national stock number (NSN), quantity received, and bin location.
• Ensure stores stock materials are placed in safe and appropriate locations that will allow for easy retrieval.
• Ensure stores stock shelf life items are clearly marked with the material expiration date.
• Ensure that appropriate quantities and unit of issue are retrieved from bin when issuing material from stock.
• Complete visual inspections of material to ensure there is no deterioration.
• Issue stock and package material appropriately to avoid damage in transport.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

Education: High school diploma or equivalent. Overhead crane, commercial driver’s license, or forklift license may be required.

Experience: Previous experience in a customer service position or inventory specialist related field is highly desirable, but not required.

Skills:

• Possess effective listening and communication skills.
• Ability to analyze issues and proactively implement corrective actions.
• Exercise creativity to propose innovative processes for overall operational enhancement.
• Possess organization skills to achieve results according to customer schedules.
• Ability to adapt and implement change.
• Consistently demonstrate work ethics and values.