Madison Program Assistant - Data and Scheduling

Transportation Security Careers; Madison (WI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistants to support offices and airport field operations in Madison. Roles involve administrative coordination, data tracking, payroll, and maintaining records to keep programs on schedule.

The position requires handling detailed information, coordinating multiple assignments, and effective communication across teams. Schedule and location details vary by vacancy and may require on-site work.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadlineCoord

Customer service and professional沟通

Manage multiple assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistants to support offices and airport field operations in Madison. Roles involve administrative coordination, data tracking, payroll, and maintaining records to keep programs on schedule.

The position requires handling detailed information, coordinating multiple assignments, and effective communication across teams. Schedule and location details vary by vacancy and may require on-site work.