Luxury Sales Coordinator - Admin & Client Relations

The Post Oak; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Complimentary parking and colleague?me

Job summary

The Post Oak Hotel in Houston seeks a Sales Coordinator to provide essential administrative and operational support for the sales team and clients, from lead management through group turnover.

You will prepare contracts, maintain databases, coordinate site visits, generate reports, and assist with day-to-day office operations in a luxury hospitality setting, requiring proactivity, organization, and excellent communication.

Qualifications

• Two years of sales experience in a luxury hotel.
• Professional conduct, sound judgment, integrity, and strong work ethic.
• Strong time and project management skills.
• Previous hotel, luxury or Forbes experience preferred.
• Ability to work flexible schedules as needed.

Responsibilities

• Generate and distribute sales reports, production reports, and other operational reporting to support business review and performance tracking.
• Manage incoming leads and calls and assist with the timely assignment and distribution to the appropriate sales managers, maintaining accurate lead tracking and ensuring prompt, professional follow-up.
• Prepare contracts, group turnovers and proposals, in accordance with sales policies and guidelines.
• Assist in the preparation of resumes, VIP arrivals, and internal documentation to ensure all departments are informed and aligned ahead of group, guest arrival.
• Assist in the preparation of presentations, sales collateral, and materials for client meetings, site visits, and industry events as needed.
• Coordinate and assist with site visits, familiarization tours, and client events, including scheduling, and on-site support as needed.
• Maintain and update Delphi and CRM databases, ensuring account, contact, and opportunity information remains accurate, current, and properly organized at all times.
• Serve as a liaison between the Sales team and internal departments to ensure timely communication and follow-up.
• Support departmental projects, sales initiatives, and special assignments as directed.

Skills

Sales experience

Communication skills

Time management

Project management

Professional integrity

Job description

The Post Oak Hotel in Houston seeks a Sales Coordinator to provide essential administrative and operational support for the sales team and clients, from lead management through group turnover.

You will prepare contracts, maintain databases, coordinate site visits, generate reports, and assist with day-to-day office operations in a luxury hospitality setting, requiring proactivity, organization, and excellent communication.