Luxury Event Sales Admin & Planning Coordinator

The Post Oak Hotel at Uptown Houston; Houston (TX); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Paid Time Off

401K

Opportunities for advancement

Discounts for dining, retail, amuse- m

Complimentary parking

Colleague meals

Job summary

The Post Oak Hotel at Uptown Houston is actively seeking an Event Sales Administrative Coordinator to support our award-winning team. You will handle processing of event sales leads, support Event Sales Managers and Event Planning Managers with projects, and maintain an organized workflow to ensure timely weekly reports and communications.

Responsibilities include lead qualification, coordination of space availability, space planning and BEO preparation, as well as accurate communications and

Qualifications

• 2 years of hotel experience preferred; luxury or Forbes experience preferred.
• Strong time management and organizational skills.
• Proficient in Delphi FDC and Microsoft Office: Word, Excel, PPT.
• Ability to multitask and work flexible schedules, including nights, weekends and holidays.

Responsibilities

• Soft qualify leads via phone, email, and web.
• Assist Event Sales Managers, Event Planning Managers, and Director of Events with projects and documents (proposals, contracts, expense reports, BEOs, resumes, weekly reports).
• Review space availability for internal events; plan The BEOs; distribute event information; verify space day-of.
• Maintain all banquet event order records and resumes, including change logs and SEO book; manage communications (distribution, pop-ups, revised, late).
• Protect confidential information with diligence and discretion.
• Monitor and order office supplies; maintain sales collateral.

Skills

Time management

Organizational skills

Phone skills

Multitasking

Tools

Delphi FDC

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Post Oak Hotel at Uptown Houston is actively seeking an Event Sales Administrative Coordinator to support our award-winning team. You will handle processing of event sales leads, support Event Sales Managers and Event Planning Managers with projects, and maintain an organized workflow to ensure timely weekly reports and communications.

Responsibilities include lead qualification, coordination of space availability, space planning and BEO preparation, as well as accurate communications and