Event Sales Administrative Coordinator

The Post Oak Hotel at Uptown Houston; Houston (TX); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Paid Time Off

401K

Opportunities for advancement

Discounts for dining, retail, amuse- m

Complimentary parking

Colleague meals

Job summary

The Post Oak Hotel at Uptown Houston is actively seeking an Event Sales Administrative Coordinator to support our award-winning team. You will handle processing of event sales leads, support Event Sales Managers and Event Planning Managers with projects, and maintain an organized workflow to ensure timely weekly reports and communications.

Responsibilities include lead qualification, coordination of space availability, space planning and BEO preparation, as well as accurate communications and

Qualifications

• 2 years of hotel experience preferred; luxury or Forbes experience preferred.
• Strong time management and organizational skills.
• Proficient in Delphi FDC and Microsoft Office: Word, Excel, PPT.
• Ability to multitask and work flexible schedules, including nights, weekends and holidays.

Responsibilities

• Soft qualify leads via phone, email, and web.
• Assist Event Sales Managers, Event Planning Managers, and Director of Events with projects and documents (proposals, contracts, expense reports, BEOs, resumes, weekly reports).
• Review space availability for internal events; plan The BEOs; distribute event information; verify space day-of.
• Maintain all banquet event order records and resumes, including change logs and SEO book; manage communications (distribution, pop-ups, revised, late).
• Protect confidential information with diligence and discretion.
• Monitor and order office supplies; maintain sales collateral.

Skills

Time management

Organizational skills

Phone skills

Multitasking

Tools

Delphi FDC

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Overview

The Post Oak Hotel is seeking an Event Sales Administrative Coordinator to join the only double Forbes Five-Star Hotel in Texas. We hire passionate and professional colleagues who genuinely delight our guests through curated and authentic experiences.

The Event Sales Administrative Coordinator will be responsible for processing event sales leads, assisting Event Sales Managers and Event Planning Managers with projects, and maintaining an organized workflow to ensure the weekly reports and communications are sent to the team in a timely manner.

Responsibilities

• Soft qualifying leads via telephone, email, and web.
• Work with the Event Sales Managers, the Event Planning Managers, and the Director of Events in responding to short-term leads, manage availability in Delphi FDC, and complete event paperwork, including but not limited to proposals, contracts, expense reports, banquet event orders, resumes, and weekly reports.
• Review and provide space availability to hotel departments for internal events, plan and prepare the BEOs, distribute the event information accurately, and check the event space the day of to ensure all is as requested.
• Maintain all banquet event order records and Resumes, including change log and SEO book and manage all communications (distribution, pop-ups, revised, late) in a timely manner.
• Protect privileged and confidential information through diligence and discretion.
• Monitor and order office supplies and maintain sales collateral.

Qualifications

• Aspire to our values of being passionate, strive for excellence, remain relevant, collaborate and act with honor and integrity.
• 2 Years of experience. Previous hotel experience, luxury or Forbes experience preferred
• Time management, organizational and phone skills
• Proficient in Delfi FDC and Microsoft Office to include Word, Excel and PPT
• Ability to multitask and work flexible schedules, including nights, weekends and holidays is required.
• Physical demands: Ability to lift 25 pounds on a regular basis and prolonged extended periods of standing.

What We Offer You

• Multiple benefit plans to suit your needs
• Paid Time Off
• 401K
• Opportunities for advancement
• Positive and respectful work environment where diversity is valued
• Generous employee discounts on dining, retail, amusements, and hotels
• Community volunteer opportunities
• Complimentary parking and colleague meal

Disclaimer

Disclaimer: The above information is intended as a high-level overview of the responsibilities and qualifications for the position and does not represent the full job description which will include all responsibilities, skills, duties, requirements, and working conditions associated with the job. For more information or to see the full job description, contact the Human Resources department at the location in which you are applying.

Posted Salary Range

Starting from USD $20.00/Hr.

Tipped Position

This position does not earn tips