Luxury Executive Assistant & Showroom Operations Lead

EfficientAide; Philadelphia (Philadelphia County); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health insurance contribution

Paid vacation

Ongoing training and development

Growth opportunities within boutique

Job summary

Henry A. Davidsen seeks a sharp, discreet, highly organized Client Experience and Operations Coordinator to join the Philadelphia showroom. You will own the President's calendar, supervise showroom flow, greet clients, and ensure a flawless premium experience.

You will manage orders and invoices in QuickBooks, track inventory, support internal projects, and contribute to marketing and brand consistency across client interactions.

Qualifications

• High degree of trust, discretion and confidentiality.
• Ability to anticipate needs and align with executive priorities.
• Proactive, self-starting mindset with strong follow-through.
• Exceptional verbal and written communication with a professional, polished presence.
• Hospitality-first orientation in luxury service environments.

Responsibilities

• Executive Support & Calendar Management for the President.
• Showroom operations and client-facing hospitality.
• Administrative tasks: orders, invoicing, and records in QuickBooks.
• Vendor communication, inventory tracking, and process improvements.
• Brand support: social media scheduling and event photography.

Skills

Trust & Discretion

Discretion

Proactiveness

Attention to detail

Executive presence

Communication

Hospitality

Tech fluency

Tools

QuickBooks

Google Suite

CRM platforms

Job description

Henry A. Davidsen seeks a sharp, discreet, highly organized Client Experience and Operations Coordinator to join the Philadelphia showroom. You will own the President's calendar, supervise showroom flow, greet clients, and ensure a flawless premium experience.

You will manage orders and invoices in QuickBooks, track inventory, support internal projects, and contribute to marketing and brand consistency across client interactions.