Showroom & Executive Support Coordinator

Autumn Communications; Los Angeles (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Unlimited PTO

Summer Fridays

Paid holidays

Employer-covered health insurance

Dental and vision insurance

Mental health stipend

401(k)

New business bonuses

Employee referral incentives

Professional development opportunities

Job summary

Autumn Communications is seeking a Showroom Coordinator to run the Beverly Hills office and product showroom, handling daily operations and executive support for the Founder/CEO. The role blends office management, showroom logistics, and travel and meeting prep in a fast-paced, creative setting.

The ideal candidate is highly organized, proactive, and comfortable balancing multiple priorities while delivering exceptional hospitality and discretion in communications and scheduling.

Qualifications

• Previous experience in office coordination, showroom management, administrative support, or a similar role preferred.
• Excellent written and verbal communication skills are required.
• Strong organizational and time-management abilities to balance multiple priorities.
• Resourceful, proactive, detail-oriented, and solutions-driven.
• Hospitality-minded with strong interpersonal skills.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Oversee daily office and showroom operations, ensuring an organized, welcoming, and efficient workplace.
• Manage client product inventory, showroom organization, storage, and product displays.
• Support PR and Talent & Creator teams with influencer/media mailers, product sendouts, and shipping logistics.
• Receive, sort, distribute, and ship packages via FedEx, messenger services, and other providers.
• Maintain office supplies, kitchen inventory, and overall office cleanliness and organization.
• Coordinate new employee office setup, including laptops, key cards, and workspace preparation.
• Welcome guests and assist with preparations for client meetings, internal gatherings, and office events.
• Provide administrative support to the Founder/CEO, including calendar management, meeting scheduling, appointments, and correspondence.
• Assist Founder/CEO with meeting preparation, research, presentations, travel arrangements, reservations, and occasional personal logistics.
• Support the Operations team with special projects, vendor coordination, and general office needs.
• Proactively identify opportunities to improve office processes and day-to-day efficiency.

Skills

Office coordination

Organizational skills

Communication skills

Hospitality mindset

Discretion

Time management

Education

High school diploma

Bachelor's degree preferred

Tools

Google Workspace

Job description

Autumn Communications is seeking a Showroom Coordinator to run the Beverly Hills office and product showroom, handling daily operations and executive support for the Founder/CEO. The role blends office management, showroom logistics, and travel and meeting prep in a fast-paced, creative setting.

The ideal candidate is highly organized, proactive, and comfortable balancing multiple priorities while delivering exceptional hospitality and discretion in communications and scheduling.