Facilities Manager

Steward Partners; Florham Park (NJ); On-site; USD 85,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

Job summary

Steward Partners is looking for a Facilities Manager to oversee the operations of their nationwide offices. This role entails managing projects, vendor relationships, and ensuring compliance with safety standards. Ideal candidates will have a degree in Facilities Management and strong organizational skills to execute effective office management.

Qualifications

• 3+ years in facilities management or real estate operations required.
• Experience managing multiple locations or a real estate portfolio.
• Knowledge of regulatory standards and safety compliance.

Responsibilities

• Manage daily operations across all facility locations.
• Oversee maintenance, repairs, and office support services.
• Coordinate office openings, closures, and renovations.

Skills

Organizational Skills

Project Management

Vendor Management

Communication

Education

Bachelor’s degree in Facilities Management or related field

Tools

Facilities Management Software

Google Workspace

MS Office

Job description

Steward Partners Global Advisory is an employee-owned, full-service leading independent private financial services firm, with professionals delivering multifaceted financial solutions and comprehensive service to our client’s and their families.

Steward Partners Global Advisory caters to family, institutional and multigenerational investors delivering comprehensive wealth planning and investment strategy implementation, professional asset management services, private banking, institutional consulting, and business solutions. We pride ourselves on delivering comprehensive client service with an unwavering commitment to excellence.

Position Overview:

We are seeking a highly organized and proactive Facilities Manager to oversee the day-to-day management of our offices and real estate portfolio nationwide. This role is responsible for daily operations, as well as project management and coordinating all office openings. The ideal candidate will bring a strong balance of operational expertise and strategic oversight to ensure our workspaces effectively support both current and future organizational needs.

Duties & Responsibilities:

• Oversee daily office operations across all locations, ensuring facilities run smoothly and consistently.
• Manage maintenance, repairs, utilities, cleaning, IT infrastructure (e.g., phone, cable, UPS), and general office support services.
• Develop and implement scalable systems and processes that align operations across all locations.
• Lead vendor selection, onboarding, and ongoing vendor management to maintain quality and cost efficiency.
• Drive continuous process improvement and develop service delivery standards across all facilities.
• Plan and execute office openings, closures, relocations, and build-outs in collaboration with internal teams and external partners.
• Manage construction and renovation projects, including coordination with architects, engineers, and contractors.
• Ensure all offices meet safety, compliance, and regulatory standards.
• Monitor and manage facility-related budgets including utilities, capital expenditures, and service contracts.
• Review and approve facilities-related invoices and expenditures.
• Conduct regular site visits and inspections to assess conditions and identify areas for improvement.
• Maintain accurate records of leases, vendor contracts, compliance documents, and property-related files.
• Act as the primary liaison with landlords, property managers, brokers, and external agencies.
• Track and report on space utilization and occupancy data to support long-term planning and real estate strategy.

Skills, Experience and Qualifications:

• 3+ years of experience in facilities management, multi-site operations, or real estate operations.
• Proven experience overseeing multiple locations or a distributed real estate portfolio.
• Strong knowledge of facilities systems and operations, including mechanical, electrical, and IT infrastructure.
• Experience managing construction or renovation projects and working with external contractors.
• Demonstrated success in vendor management and process improvement.
• Excellent organizational and project management skills; able to manage multiple initiatives at once.
• Strong interpersonal and communication skills with a collaborative, solutions-oriented approach.
• Proficient in facilities management software and general business tools (e.g., Google Workspace, MS Office).
• Willingness to travel as needed
• Experience in a high-growth or fast-paced environment with frequent office expansions or changes.
• Knowledge of relevant codes, regulations, and safety standards.
• Bachelor’s degree in Facilities Management, Operations, Business, or related field.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

Referrals increase your chances of interviewing at Steward Partners by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

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