Long-Term School Office Secretary & Data Coordinator

Chelmsford Public Schools; North Chelmsford (MA); On-site; USD 42,000 - 54,000; Part time

Job summary

Chelmsford Public Schools in Chelmsford, MA seeks a Long-Term Substitute Secretary to Emerson House Dean at Chelmsford High School. The role provides secretarial and clerical support, manages student and staff data, handles reception, calls, mail, and document preparation, and assists with payroll and deposits for school programs.

Immediate start through 11/09/2026 (dates subject to change) with a strong emphasis on accuracy, organization, and professional communication in a busy high school

Responsibilities

• Perform diversified secretarial and clerical duties to assist with the administrative details in the Hawthorne House office at Chelmsford High School, working closely with faculty and staff, under the direction of the House Dean.
• Act as a receptionist, greet visitors, and provide necessary information and direction.
• Answer phone calls, use judgment as to taking messages, refer calls to other when necessary, interrupt the staff member, supplying the necessary information.
• Place calls as required, contacting staff, instructors, students, parents, or other as situation requires.
• Open and screen mail, Reply to routine correspondence, secure and arrange any reference material to facilitate replies.
• Maintain various records in an orderly condition, including those pertaining to financial records, billing, payment processing, curriculum, schedules, staff, and students.
• Maintain all aspects of student and staff data in X2 database such as: Enrollments/withdrawals, attendance, schedules, grade posting periods, etc.
• Perform data entry duties, including establishing priorities and reviewing for accuracy.
• Operate all office equipment as necessary to accomplish responsibilities.
• Maintain work are and equipment in neat and orderly condition.
• Respond to requests for information.
• Proofread documents, letters, brochures, and reports issued by the department.
• Issue timely announcements of upcoming events, deadlines, etc.
• Prepare letters, reports memoranda, policies, bulletins, and other materials.
• Purchase, under approved procedures, items of supplies and equipment necessary for the operation of the department. Maintain adequate supplies of various materials and forms.
• Assist with collection of fees and preparation of deposits and payroll for various school approved programs.
• Perform other related duties as required or as directed.

Job description

Chelmsford Public Schools in Chelmsford, MA seeks a Long-Term Substitute Secretary to Emerson House Dean at Chelmsford High School. The role provides secretarial and clerical support, manages student and staff data, handles reception, calls, mail, and document preparation, and assists with payroll and deposits for school programs.

Immediate start through 11/09/2026 (dates subject to change) with a strong emphasis on accuracy, organization, and professional communication in a busy high school