Dean’s Office Secretary — Long-Term Substitute

Chelmsford Schools; Chelmsford, Northern (MA, KY); Hybrid; USD 18,000 - 26,000; Full time

Job summary

Chelmsford Public Schools in North Chelmsford, MA, seeks a Long-Term Substitute Secretary to Emerson House Dean at Chelmsford High School. Immediate start through 11/09/2026, with dates subject to change.

The role requires performing diversified secretarial and clerical tasks, welcoming visitors, handling communications, maintaining records, and supporting the House Dean and staff in a busy school office. The ideal candidate will have strong organization, attention to detail, and the ability to

Qualifications

• Knowledge of specialized field of education involving administrative techniques, methods, and procedures.
• High School Diploma plus additional broad specialized training equal to two (2) years experience.
• One to three (1-3) years experience as a secretary.
• Ability to multi-task in a busy environment.
• Promote friendly, professional environment for staff, students, parents, and other visitors.
• Must be resourceful, take initiative, and work as a team player.
• Competency using work processing, spreadsheet and accounting software.
• Strong verbal and written communication skills, including proper use of grammar.
• Capable of handling detailed and confidential information.

Responsibilities

• Perform diversified secretarial and clerical duties to assist with the administrative details in the Hawthorne House office at Chelmsford High School, working closely with faculty and staff, under the direction of the House Dean.
• Act as a receptionist, greet visitors, and provide necessary information and direction.
• Answer phone calls, use judgment as to taking messages, refer calls to other when necessary, interrupt the staff member, supplying the necessary information.
• Place calls as required, contacting staff, instructors, students, parents, or other as situation requires.
• Open and screen mail, Reply to routine correspondence, secure and arrange any reference material to facilitate replies.
• Maintain various records in an orderly condition, including those pertaining to financial records, billing, payment processing, curriculum, schedules, staff, and students.
• Maintain all aspects of student and staff data in X2 database such as: Enrollments/withdrawals, attendance, schedules, grade posting periods, etc.
• Perform data entry duties, including establishing priorities and reviewing for accuracy.
• Operate all office equipment as necessary to accomplish responsibilities.
• Maintain work are and equipment in neat and orderly condition.
• Respond to requests for information.
• Proofread documents, letters, brochures, and reports issued by the department.
• Issue timely announcements of upcoming events, deadlines, etc.
• Prepare letters, reports, memoranda, policies, bulletins, and other materials.
• Purchase, under approved procedures, items of supplies and equipment necessary for the operation of the department. Maintain adequate supplies of various materials and forms.
• Assist with collection of fees and preparation of deposits and payroll for various school approved programs.
• Perform other related duties as required or as directed.

Skills

Multi-tasking

Communication skills

Team player

Confidential information handling

Education

High School Diploma

Two years related training

Tools

Word processing

Spreadsheet software

Accounting software

Job description

Chelmsford Public Schools in North Chelmsford, MA, seeks a Long-Term Substitute Secretary to Emerson House Dean at Chelmsford High School. Immediate start through 11/09/2026, with dates subject to change.

The role requires performing diversified secretarial and clerical tasks, welcoming visitors, handling communications, maintaining records, and supporting the House Dean and staff in a busy school office. The ideal candidate will have strong organization, attention to detail, and the ability to