Dean’s Office Secretary — Long-Term Substitute

Chelmsford Schools; Chelmsford (MA); Híbrido; USD 18.000 - 26.000; Jornada completa

Descripción de la vacante

Chelmsford Public Schools in North Chelmsford, MA, seeks a Long-Term Substitute Secretary to Emerson House Dean at Chelmsford High School. Immediate start through 11/09/2026, with dates subject to change.

The role requires performing diversified secretarial and clerical tasks, welcoming visitors, handling communications, maintaining records, and supporting the House Dean and staff in a busy school office. The ideal candidate will have strong organization, attention to detail, and the ability to

Formación

• Knowledge of specialized field of education involving administrative techniques, methods, and procedures.
• High School Diploma plus additional broad specialized training equal to two (2) years experience.
• One to three (1-3) years experience as a secretary.
• Ability to multi-task in a busy environment.
• Promote friendly, professional environment for staff, students, parents, and other visitors.
• Must be resourceful, take initiative, and work as a team player.
• Competency using work processing, spreadsheet and accounting software.
• Strong verbal and written communication skills, including proper use of grammar.
• Capable of handling detailed and confidential information.

Responsabilidades

• Perform diversified secretarial and clerical duties to assist with the administrative details in the Hawthorne House office at Chelmsford High School, working closely with faculty and staff, under the direction of the House Dean.
• Act as a receptionist, greet visitors, and provide necessary information and direction.
• Answer phone calls, use judgment as to taking messages, refer calls to other when necessary, interrupt the staff member, supplying the necessary information.
• Place calls as required, contacting staff, instructors, students, parents, or other as situation requires.
• Open and screen mail, Reply to routine correspondence, secure and arrange any reference material to facilitate replies.
• Maintain various records in an orderly condition, including those pertaining to financial records, billing, payment processing, curriculum, schedules, staff, and students.
• Maintain all aspects of student and staff data in X2 database such as: Enrollments/withdrawals, attendance, schedules, grade posting periods, etc.
• Perform data entry duties, including establishing priorities and reviewing for accuracy.
• Operate all office equipment as necessary to accomplish responsibilities.
• Maintain work are and equipment in neat and orderly condition.
• Respond to requests for information.
• Proofread documents, letters, brochures, and reports issued by the department.
• Issue timely announcements of upcoming events, deadlines, etc.
• Prepare letters, reports, memoranda, policies, bulletins, and other materials.
• Purchase, under approved procedures, items of supplies and equipment necessary for the operation of the department. Maintain adequate supplies of various materials and forms.
• Assist with collection of fees and preparation of deposits and payroll for various school approved programs.
• Perform other related duties as required or as directed.

Conocimientos

Multi-tasking

Communication skills

Team player

Confidential information handling

Educación

High School Diploma

Two years related training

Herramientas

Word processing

Spreadsheet software

Accounting software

Descripción del empleo

Long-Term Substitute Secretary to House Dean

Chelmsford Public Schools Chelmsford High School - North Chelmsford, Massachusetts Open in Google Maps

Long-Term Substitute Secretary to House Dean

Chelmsford Public Schools Chelmsford High School - North Chelmsford, Massachusetts Open in Google Maps

Job Details

Job ID: 5928890
Application Deadline: Posted until filled
Posted: Sep 17, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

Chelmsford Public Schools - Announcement of Vacancy for the 2026- 2027 School Year.

The Chelmsford Public Schools is now accepting applications for the following anticipated vacancy. The District reserves the right to change this vacancy or not fill this vacancy based on further staffing changes, enrollment, or budget.

Position: Long- Term Substitute Secretary to Emerson House Dean
Location: Chelmsford High School
Reports to: House Dean
Assignment Dates: Immediate start- 11/09/2026 (Dates are subject to change)

Job Goal: To assist the Dean by performing diversified secretarial and clerical assignments where judgement is required in the analysis of facts and circumstances surrounding individual problems or transactions, and the determination of action to be take within the limits of accepted school practice.

Performance Responsibilities:
* Perform diversified secretarial and clerical duties to assist with the administrative details in the Hawthorne House office at Chelmsford High School, working closely with faculty and staff, under the direction of the House Dean.
* Act as a receptionist, greet visitors, and provide necessary information and direction.
* Answer phone calls, use judgment as to taking messages, refer calls to other when necessary, interrupt the staff member, supplying the necessary information.
* Place calls as required, contacting staff, instructors, students, parents, or other as situation requires.
* Open and screen mail, Reply to routine correspondence, secure and arrange any reference material to facilitate replies.
* Maintain various records in an orderly condition, including those pertaining to financial records, billing, payment processing, curriculum, schedules, staff, and students.
* Maintain all aspects of student and staff data in X2 database such as: Enrollments/withdrawals, attendance, schedules, grade posting periods, etc.
* Perform data entry duties, including establishing priorities and reviewing for accuracy.
* Operate all office equipment as necessary to accomplish responsibilities.
* Maintain work are and equipment in neat and orderly condition.
* Respond to requests for information.
* Proofread documents, letters, brochures, and reports issued by the department.
* Issue timely announcements of upcoming events, deadlines, etc.
* Prepare letters, reports, memoranda, policies, bulletins, and other materials.
* Purchase, under approved procedures, items of supplies and equipment necessary for the operation of the department. Maintain adequate supplies of various materials and forms.
* Assist with collection of fees and preparation of deposits and payroll for various school approved programs.
* Perform other related duties as required or as directed.




Position Type: Full-time
Salary: $16 to $16 Per Hour
Job Categories:

Support Staff > Secretary

Welcome to Chelmsford High School

Chelmsford High School is a public high school located in Chelmsford Massachusetts, established in 1927. The school is based on a three-house system. The houses are named after Ralph Waldo Emerson, Nathaniel Hawthorne, and John Whittier, three well-known New England writers. Each house has two to three school counselors, a dean, and an office. All students are assigned a house at the beginning of their freshman year. Chelmsford High School offers opportunities in high-quality academics, community service, performing arts experiences, championship-level athletics, and mentor relationships in a technologically rich environment.

Equal Opportunity Employer

Chelmsford Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Job Requirements

• Qualifications:
  * Knowledge of specialized field of education involving administrative techniques, methods, and procedures.
  * High School Diploma plus additional broad specialized training equal to two (2) years experience.
  * One to three (1-3) years experience as a secretary.
  * Ability to multi-task in a busy environment.
  * Promote friendly, professional environment for staff, students, parents, and other visitors.
  * Must be resourceful, take initiative, and work as a team player.
  * Competency using work processing, spreadsheet and accounting software.
  * Strong verbal and written communication skills, including proper use of grammar.
  * Capable of handling detailed and confidential information.
  * Such alterntatives to the above qualifications as may be found appropriate and acceptable.
• Citizenship, residency or work visa required

Contact Information

• Please do NOT contact this employer regarding job postings that have closed.

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