Logistics/Personal Assistant

Digital Events

Boca Raton (FL)

Hybrid

USD 63,200 - 89,500

Part time

14 days+

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Job summary

A growing digital events company is seeking a detail-oriented Corporate Travel / Logistics Coordinator & Personal Assistant. This part-time, remote role involves coordinating all travel logistics and providing personal support to executives. The ideal candidate has prior travel agency experience and strong organizational skills, with the ability to manage multiple priorities independently.

Qualifications

Prior travel agency or corporate travel experience required.
Experience supporting executives or providing personal assistant services is a plus.
Familiarity with airline, hotel, and car rental booking systems.
Ability to manage multiple projects, priorities, and deadlines simultaneously.
Self-motivated and able to work independently from a remote location.

Responsibilities

Coordinate domestic and international flights, ensuring cost-effective travel.
Secure hotel bookings that align with travel itineraries.
Arrange suitable ground transportation.
Assist with scheduling personal and professional appointments.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Tech-savvy

Discretion and trustworthiness

Job description

We are seeking a detail-oriented and experienced Corporate Travel / Logistics Coordinator & Personal Assistant to join our team on a part-time, remote basis. In this hybrid role, you will be responsible for coordinating all staff and equipment travel and logistics, as well as providing high-level personal support to company executives. The ideal candidate will have prior experience in a corporate travel or executive assistant setting, be highly organized, and able to manage multiple priorities independently.

Key Responsibilities

Travel & Logistics Coordination

Book Flights: Coordinate domestic and international flights, ensuring cost-effective and time-efficient travel.
Book Hotel Accommodations: Secure hotel bookings that align with travel itineraries and company budget.
Book Car / Truck Rentals: Arrange suitable ground transportation, including rental cars and trucks as needed.
Manage Travel Requests (TRs): Handle internal travel request processes and documentation.
Book and Track Shipments: Coordinate and monitor cargo logistics, including Delta Cargo shipments and AirTag tracking where applicable.
Generate Travel Itineraries: Create and distribute detailed, customized travel itineraries for each traveler.
Maintain Travel Records: Keep accurate records of travel expenses, bookings, and confirmations for internal reporting.

Personal Assistant Support

Schedule Management:Assist with scheduling personal and professional appointments, meetings, and reminders for executives. Organize files and manage projects.
Online Research:Conduct research for both business and personal needs and/or projects such as sourcing , event reservations, travel destinations ( domestic and international ) , or vendor comparisons.
Personal Travel Planning: Support executives with planning and booking personal or family travel, ensuring separation from corporate accounts and billing.
Expense Tracking: Assist with tracking personal expenses and reconciling receipts for reimbursement or tax purposes.

Qualifications

Prior travel agency or corporate travel experience required
Experience supporting executives or providing personal assistant services is a plus
Familiarity with airline, hotel, and car rental booking systems
Strong organizational skills and keen attention to detail
Ability to manage multiple projects, priorities, and deadlines simultaneously
Excellent written and verbal communication skills
Tech-savvy: Comfortable with booking platforms, calendars, expense tools, and basic tracking tech (e.g., AirTags)
Discreet and trustworthy, with the ability to handle confidential personal matters
Self-motivated and able to work independently from a remote location
Remote / Work-from-Home and work-from-office next to FLL airport.
Flexible hours, but must be responsive during core business hours
Part-time position (approx. 15–25 hours per week, depending on workload)

Seniority level