Executive Assistant

The Mice Groups, Inc.; Denver (CO); Hybrid; USD 48,216 - 55,104; Full time

Job summary

A dynamic startup company in Denver is seeking an experienced Executive Assistant to support the CEO. Responsibilities include project management, data management, and organizational support. Ideal candidates should have over 5 years of experience in a similar role, excellent communication skills, and be tech-savvy. This position offers a hybrid work model, requiring 3 days onsite per week, and pays between $35-$40/hour.

Qualifications

• 5+ years of experience in a C-level executive assistant role.
• Exceptional project management skills with the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication skills.

Responsibilities

• Collaborate with the CEO on various projects to ensure successful outcomes.
• Maintain organized and easily accessible data and files, ensuring data security.
• Assist the CEO in prioritizing tasks and managing their calendar.

Skills

Project management

Attention to detail

Communication skills

Organizational skills

Time management

Tech-savvy

Education

Bachelor's degree in Business Administration or Communication

Tools

MS Office

Zoom

Job description

Denver, CO (Hybrid - Onsite, 3 days a week)

Contract

This position pays around $35-$40/hr on W2

Length: initial 3 months with possibility for extension and/or Contract-to-hire

This is a very fast-paced, high-growth startup that has its funding and is ready to grow! They are looking for someone who can match their energy level. Everything is fast and urgent, so this person will need to have a good sense of prioritization.

Overview:

You will play a pivotal role in ensuring the smooth operation of our firm. Your responsibilities will encompass a wide range of tasks, including project management, data and file management, organizational support, managing the Denver office, and supporting other executives as needed. This role demands exceptional attention to detail, and the ability to help our CEO manage calendars for clients and our business efficiently.

Key Responsibilities:

• Project Management: Collaborate with the CEO on various projects, from planning to execution, to ensure successful outcomes.
• Data and File Management: Maintain organized and easily accessible data and files, utilizing best practices for data security, managing billing and reporting.
• Organizational Skills: Be the driving force behind maintaining order and efficiency within the organization, assisting in meeting scheduling, agenda preparation, file management and partner follow-up.
• Time Management: Assist the CEO in prioritizing tasks, managing their calendar, and optimizing their daily schedule.
• Travel Coordination: Book and coordinate travel arrangements for groups of people in our company, ensuring smooth and stress-free travel experiences. Only groups with this support is needed; otherwise, individuals manage their own travel.

Qualifications:

• Proven experience in a C-level executive assistant role, working with high-level executives ideally 5+ years
• Exceptional project management skills, with the ability to manage multiple projects simultaneously.
• Meticulous attention to detail, particularly in data and file management.
• Excellent organizational skills, with the ability to maintain order in a fast-paced environment.
• Excellent verbal, written and communication skills.
• Proficiency in time management and calendar coordination.
• Tech-savvy, with proficiency in relevant software tools and applications.
• Experience in MS Office, Zoom, and other user tools.
• Bachelors in Business Administration, Communication or similar

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Computer and Network Security

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