Executive Assistant

MSI Company

Fort Lauderdale (FL)

On-site

USD 50,000 - 55,000

Full time

14 days+

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Job summary

A solar energy company in Fort Lauderdale is seeking an Executive Assistant to support the President. Responsibilities include managing schedules, organizing travel, and liaising with stakeholders while handling confidential matters. The ideal candidate should have over 5 years of experience supporting senior executives, excellent communication skills, and proficiency in Microsoft Office. This full-time role offers an opportunity to thrive in a fast-paced environment.

Qualifications

5+ years of executive-level administrative experience, preferably supporting C-suite executives.
Proven ability to handle confidential information with discretion.
Flexibility and adaptability in a fast-paced environment.

Responsibilities

Provide comprehensive administrative support to the President.
Coordinate meetings, logistics, and follow-ups.
Manage sensitive information with discretion.

Skills

Organizational skills

Verbal communication

Written communication

Project management skills

Problem-solving

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Virtual collaboration tools

Job description

Direct message the job poster from MSI Company

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Our company is seeking a highly organized and proactive Executive Assistant to support a Division President. This role is instrumental in keeping operations running smoothly across a high-growth, fast-paced national solar business. You will manage complex travel logistics, including private aviation, coordinate leadership meetings and off-site events, and act as a trusted partner handling confidential matters with discretion. The ideal candidate is detail-driven, hospitality-minded, and thrives in a dynamic, high-performance environment.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Provide comprehensive administrative support to the President, including calendar management, travel arrangements, and expense reporting
Coordinate internal and external meetings, including scheduling, agenda preparation, logistics, and follow-ups
Manage sensitive and confidential information with discretion and integrity
Strategic & Operational Support
Act as a liaison between the President and internal/external stakeholders, including executive leadership, clients, and vendors
Prepare briefing materials and background documents for meetings and presentations
Support strategic initiatives and special projects as assigned by the President, ensuring timely completion
Monitor progress on key projects and ensure follow-through on assigned action items
Assist with event planning for leadership meetings, offsites, and corporate functions
Coordinate with other executive assistants and administrative staff across departments to align priorities and scheduling
Maintain and organize files, both physical and electronic, ensuring accurate records management

EDUCATION AND WORK EXPERIENCE

Bachelor’s degree or equivalent experience.
5+ years of executive-level administrative experience, preferably supporting C-suite executives in a large organization
Strong organizational and project management skills
Exceptional written and verbal communication abilities
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools
Proven ability to handle confidential information with the utmost discretion
High emotional intelligence and interpersonal skills
Proactive problem-solving abilities
Flexibility and adaptability in a fast-paced environment
Strong attention to detail and follow-through
Commitment to fostering a positive, team-oriented culture
Occasional travel for site visits, special events, and venue evaluations

Seniority level