Logistics & Admin Operations Coordinator

Associate Allied Chemicals; Jersey City (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

Associate Allied Chemicals is seeking an Administrative & Operations Assistant to support daily operations, logistics follow-ups, inventory tracking, and office administration in Jersey City. The role emphasizes organization, reliability, and efficient vendor and customer communication.

Ideal candidates will have experience in logistics-focused administrative roles and comfort coordinating with multiple vendors and customers.

Qualifications

• Experience in logistics or warehouse coordination.
• Experience in chemical or industrial distribution.
• Freight forwarding or import/export experience.
• Customer service and operations support experience.
• Quickbooks/Zoho experience is a plus but not required.

Responsibilities

• Track incoming shipments and warehouse receipts.
• Coordinate with trucking companies, warehouses, freight forwarders, and brokers.
• Prepare and send customer quotations, Sales Orders, Invoices.
• Maintain organized operational records and files.
• Assist management with scheduling and operational follow-ups.
• Maintain sample inventory records and track outgoing samples.

Skills

Organizational skills

Email communication

Vendor coordination

Attention to detail

Tools

Quickbooks/Zoho

Job description

Associate Allied Chemicals is seeking an Administrative & Operations Assistant to support daily operations, logistics follow-ups, inventory tracking, and office administration in Jersey City. The role emphasizes organization, reliability, and efficient vendor and customer communication.

Ideal candidates will have experience in logistics-focused administrative roles and comfort coordinating with multiple vendors and customers.